Academy Scouting Coordinator

The Academy Scouting Coordinator supports the Head of Academy Scouting through our player tracking system, scouting administration, talent identification support, recruitment coordination, recruiting logistics, trial management, and local scouting coordination. This position creates operational efficiencies that let scouting staff maximize time spent evaluating players, building relationships, and identifying elite academy talent.

The Academy Scouting Coordinator is responsible for maintaining and updating the operational systems that support Nashville Soccer Club Academy player scouting and recruitment activities.  This role serves as the primary administrator of scouting infrastructure, player databases, reporting systems, video resources, and talent identification workflows, supporting the club's efforts to identify, evaluate, recruit, and monitor elite youth talent.

Responsibilities

Player Database Administration

Maintain scouting and recruitment databases

Ensure data accuracy and integrity

Generate dashboards and reports

Recruitment Pipeline Management

Manage recruitment pipeline and player tracking

Maintain prospect records and watchlists

Monitor recruitment timelines and follow-up actions

Scouting Operations Support

Coordinate scouting schedules for homegrown reporters’ program

Track scouting reports

Prepare recruitment briefing materials

Trial Coordination

Coordinate academy trials

Manage registrations and documentation

Collect evaluations and communicate outcomes

Support strategic planning

Family and Player Communication

Serve as recruitment point of contact

Manage trial invitations

Coordinate recruitment visits

Compliance and Safeguarding

Ensure SafeSport and league compliance

Maintain required documentation

Support audit readiness

Required Qualifications

Proficiency with Airtable, Excel, PowerPoint, Word, Teams, and reporting tools.

Experience working with databases, CRM systems, or spreadsheet-based tracking systems through academic, internship, volunteer, or professional experiences.

Ability to manage and interpret large volumes of information accurately.

Strong organizational skills with exceptional attention to detail.

Ability to work evenings and weekends as required by academy events and competitions.

Excellent organizational, project management, written, and verbal communication skills.

Valid driver's license and ability to work evenings, weekends, and travel regionally.

Preferred Qualifications

Internship, volunteer, or part-time experience in soccer operations, scouting, recruitment, video analysis, performance analysis, or sports administration.

Spanish language proficiency.

Experience with Hudl, Veo, Wyscout, Spiideo

Experience tagging, clipping, and organizing video footage.

Experience building reports, dashboards, or tracking systems in Excel, Airtable, Power BI, Tableau, or similar platforms.

Knowledge of Tennessee, Alabama, Kentucky and Mississippi youth soccer markets.

Knowledge of MLS NEXT, ECNL, USL Academy, elite youth soccer, or player development pathways.