Office Operations Coordinator
Confirmed on the employer's own hiring board on Oct 19, 2026. First seen by Alion on Jul 26, 2026. NeoGenesis Technical Solutions scores B on the Alion truth index.
Neogenesis
Amman , Jordan
Office Operations Coordinator
Full - Time
0-1 years of experience
Job Overview
The Office Operations Coordinator is responsible for ensuring the smooth and efficient operation of daily office activities by providing administrative support, coordinating office services, and maintaining a professional and organized workplace environment. The role involves handling administrative tasks, supporting employees, managing office supplies, and coordinating with internal and external stakeholders.
Requirements
Bachelor’s degree in Business Administration, Management, or a related field is preferred.
0-1 years of experience in office administration or a similar role.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time-management skills.
Professional attitude and ability to maintain confidentiality.
Requirements
Office Operations & Administration
Daily Operations & Facilities: Oversee day-to-day office functionality, facilities, repairs, and policy compliance to ensure a well-organized environment.
Documentation & Database Management: Maintain updated administrative databases, file core documentation, and prepare reports or presentations.
Events & Logistics: Assist in organizing company events, internal activities, and travel arrangements as assigned by management.
Employee Support
Admin & HR Assistance: Provide administrative support to employees, departments, and HR activities as needed.
Onboarding Coordination: Prepare workstations, process access requests, and organize required documentation for new hires.
Employee Request Management: Handle and coordinate internal staff requests regarding office facilities, services, and daily needs.
Office Supplies & Procurement
Inventory & Purchasing: Monitor supply levels, anticipate material needs, and coordinate purchasing requests to ensure uninterrupted availability.
Vendor Management: Maintain strong relationships with key vendors and service providers, managing follow-ups and service delivery.
Expense Processing: Process invoices, maintain expense documentation, and track procurement records.
Reception & Communication
Front Desk & Client Relations: Greet visitors professionally, direct incoming calls, and manage correspondence to project a positive company image.
Calendar & Meeting Setup: Coordinate meeting schedules, reserve rooms, and prepare necessary arrangements for internal and external sessions.
Mail & Deliveries: Handle incoming and outgoing mail, packages, and operational logistics efficiently.
What We Offer
Growth and learning opportunities
Supportive and collaborative environment
Exposure to diverse clients and industries