Internship Admin Executive

If you like order and helping people, consider working with us at NLG Data Solution Sdn Bhd. We are a professional services firm that helps organisations turn data into usable operations and clearer workflows. Our team is practical, close-knit, and focused on steady improvement.

As an Admin Executive you keep the office and client-facing processes running without fuss. You will coordinate schedules, manage records, and support colleagues so our delivery stays reliable and on time. This role suits someone who enjoys structure, hands-on support, and steady responsibility.

Your Growth & Impact

• Build practical admin experience that prepares you for office management roles and HR operations.
• Expand your network by coordinating with clients, vendors, and project teams across projects.
• Deepen technical comfort by using common tools like Microsoft Office and basic accounting systems.
• Strengthen time management skills through daily scheduling and task prioritisation.

Requirements

Responsibilities

Office & Operations

• Manage daily front-desk tasks including incoming calls, visitor reception, and mail handling in a professional manner.
• Maintain office supplies and place orders to ensure the team has what it needs without interruption.
• Coordinate meeting rooms, prepare agendas and meeting materials, and support simple event logistics.
• Assist with petty cash and basic expense tracking following company procedures.

Records & Documentation

• Keep client and project files organised both digitally and physically for fast retrieval by the team.
• Perform accurate data entry into spreadsheets and basic databases to maintain up-to-date records.
• Prepare standard letters, forms, and reports for internal use and client communication.
• Support invoice preparation and filing to help the finance team close monthly accounts.

Stakeholder & Vendor Coordination

• Communicate with vendors and service providers to schedule deliveries and maintenance tasks.
• Act as the first contact for internal queries and route requests to the right person quickly.
• Support onboarding for new hires with equipment setup and simple orientation tasks.
• Follow up on outstanding items and escalate issues to managers when needed.

Requirements

Qualifications & Experience

• Minimum of 2 years of experience in an administrative or office support role.
• Certificate or diploma in business administration, secretarial studies, or a related field is preferred but not mandatory.
• Experience working in a professional services or client-facing environment is an advantage.
• Familiarity with basic bookkeeping or expense handling is desirable.

Hard Skills & Knowledge

• Proficient with Microsoft Office applications, especially Word, Excel and Outlook.
• Comfortable with data entry, record keeping, and simple spreadsheet formulas.
• Basic understanding of document management practices and version control.
• Ability to learn cloud storage and simple office tools used for team collaboration.

Soft Skills & Qualities

• Organised and detail oriented with the ability to prioritise daily tasks under mild pressure.
• Clear communicator who can liaise politely with clients, vendors, and colleagues.
• Trustworthy and discreet when handling confidential documents and financial records.
• Proactive attitude, dependable, and willing to support the team across varied tasks.

Skills

Office Administration, Microsoft Office, Data Entry, Document Management, Scheduling, Vendor Coordination, Records Management, Basic Accounting, Customer Service