Office Administrator

Interested in a career that matters?

Are you passionate about creating exceptional workplace experience and supporting employees in a dynamic international environment?

Join the Administration Team at Novonesis Japan, where you will play an important role in enabling the smooth operation of our business. Our team works across all functions, supporting employees, facilities, logistics, vendors, finance, and IT administration. By ensuring an efficient, safe, and productive workplace, we help our colleagues focus on delivering innovative BioSolutions that make a difference worldwide.

The Role & Your Impact

As an Office Administrator, you will be responsible for supporting the day-to-day operations of our Japan office and ensuring a positive workplace experience for employees, visitors, and stakeholders. You will collaborate with internal teams and external vendors while contributing to projects that enhance efficiency, employee engagement, and business performance.

Key responsibilities include:

• Lead and support office administration activities to ensure efficient daily operations.
• Coordinate office facilities, equipment maintenance, supplies, and workplace improvements.
• Manage domestic and international shipments, including samples, documents, and other business materials.
• Support finance administration activities, including invoice processing and coordination with finance teams.
• Assist with IT-related administration, equipment setup, maintenance coordination, and vendor communication.
• Support company initiatives such as office renovations, digitalization projects, CSR, ESG, employee engagement programs, and company events.Welcome and assist visitors, customers, and international guests.
• Ensure compliance with company policies and administrative procedures.
• Support meetings, workshops, exhibitions, conferences, and other business events.
• Provide general administrative support to managers and employees across the organization.

What You'll Need to Be Successful

• Bachelor's degree or equivalent professional experience preferred.
• Business-level Japanese and working proficiency in English, both written and verbal.
• Strong communication and interpersonal skills.
• Ability to collaborate effectively with diverse stakeholders across functions and cultures.Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational skills and the ability to manage multiple priorities simultaneously.
• Experience working in administration, office management, coordination, or a related support function.
• Excellent problem-solving abilities and attention to detail.

Additional Skills & Interests We Value

• Experience with administrative systems, procurement processes, invoice handling, or office management tools.
• Experience supporting international workplaces or multicultural teams.
• Interest in workplace experience, employee engagement, and continuous improvement initiatives.
• Exposure to event planning, logistics coordination, or facilities management.
• Knowledge of digital workplace tools and process improvement activities.

What We Offer

At Novonesis, you will become part of a collaborative and purpose-driven organization where your contributions help create a productive and engaging workplace for employees across Japan. We offer:

• Opportunities to work with colleagues across local, regional, and global teams.
• A supportive and inclusive work environment.
• Professional development and learning opportunities.
• The chance to participate in impactful projects and company-wide initiatives.
• A culture built on collaboration, innovation, and continuous improvement.
• Meaningful work that contributes to Novonesis' purpose and long-term success.

Ways of Working / Working Conditions

• Full-time position based in Japan.
• Hybrid working arrangement in accordance with company policy.
• Standard business hours with occasional flexibility required to support company events and business activities.
• Primarily office-based work environment.
• Limited physical demands, including occasional handling of office supplies, shipment packages, and event materials.
• Frequent interaction with employees, vendors, visitors, and external partners.
• Collaborative environment with close cooperation across departments.

Our purpose guides the way

In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless. If our purpose resonates with you, we encourage you to apply.

Opportunities for everyone

We are committed to an inclusive recruitment process and equal opportunity for all applicants. Therefore we ask you to apply without a cover letter or photo and instead include a few sentences in your CV explaining your motivation for applying.

We make all employment decisions based on business needs and welcome candidates with a wide range of backgrounds, including ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.

Explore other openings

If this position isn’t the right fit, you may still find other opportunities with us. You’re welcome to explore open roles or create a job agent to stay connected with future opportunities at novonesis.com/Career