AP Specialist

Payment Processing:

• Process payments according to agreed-upon terms (e.g., Net 30, Net 60), ensuring that all payments are made on time to avoid late fees.
• Prepare payment batches, either manually or through automated systems, and initiate payments.
• Reconciling payment transactions with bank statement and accounting records
• Assisting in month end and year end closing activities, including journal entries and financial reporting.

Cash Flow Management:

• Monitor the company's available cash flow to prioritize payments while maintaining sufficient liquidity for ongoing operations.
• Balance the timing of payments to optimize working capital.

Communication:

• Communicate with internal and external stakeholder to resolves issues related payment.

Record Keeping and Documentation:

• Maintain up-to-date records of all account payable transactions.
• File payment documentation accurately for easy retrieval and audit purposes.

Compliance and Internal Controls:

• Ensure payments are made according to company policies and local regulations.
• Follow internal controls to prevent fraud and errors in the payment process.

Process Improvement:

• Work with internal stakeholder to address and streamline time-consuming processes caused by upstream issues, aiming for efficient solutions.

Solid line(s) to

Team Lead - P2P

Dotted line(s) to

n/a

Number of direct reports

n/a

Number of total reports

n/a

Number of dotted line(s) reports

n/a

Performance Measures

KPIs agreed in yearly MbO.

Other requirements

Good command of both oral and written local language and English are required.Good command of both oral and written additional language is beneficial.

Internal contacts

• Omya Service Centre (OSC) functions
• ICF

External contacts

• Auditors and other service providers

Education

Degree in Accounting/Finance/Business-related course and/or partial completion of ACCA or other professional accounting qualification

Experience

1 to 4 years of accounting experience

Knowledge and skills

• Attention to Detail: Ability to spot discrepancies and ensure payment accuracy.
• Time Management: Ability to prioritize and manage multiple payment deadlines efficiently.
• Communication Skills: Clear and effective communication with vendors and internal stakeholders.
• Problem-Solving: Address and resolve issues with payments.
• Technical Proficiency: Familiarity with accounting software (e.g., SAP, Esker, TM5, Autobank) and Excel.
• Knowledge of Financial Regulations: Understanding of internal controls, tax laws, and payment procedures.
• Teamwork: Ability to collaborate effectively within the AP team and across departments.