Recruiting Coordinator

About Us:

Opensity Solutions is the largest tech-enabled managed services organization serving leading law firms, financial institutions and professional services firms. At Opensity, we provide integrated operational platforms, automation and advisory services that enable clients to modernize operating models, reduce cost and accelerate growth. Our capabilities include IT and technology solutions, document processing and administrative support, marketing and communications, billing and AP/AR services, records and information governance, workflow automation, consulting and hospitality and facilities services.

Our Mission:

Our mission isto provide modernizedtechnology platforms, elevatedtechnology support, and valuable insights, empowering our clients to excel in what they do best.

Job Description

The Recruiting Coordinator supports the firm’s recruitment efforts through candidate sourcing, initial screening, interview coordination, and candidate management throughout the hiring process. Working closely with Human Resources and hiring stakeholders, this position identifies qualified candidates, maintains an active talent pipeline, and facilitates an efficient and organized recruitment process.

The ideal candidate is proactive, detail-oriented, and comfortable managing multiple recruitment priorities while demonstrating professionalism, confidentiality, sound judgment, and a commitment to a positive candidate experience.

Job Responsibilities

• Candidate Sourcing: Proactively source candidates for assigned positions through job boards, professional networking platforms, resume databases, and other approved resources; develop pipelines for current and anticipated needs.
• Candidate Screening: Review resumes and applications against established requirements; conduct initial telephone or virtual prescreens to evaluate relevant experience, qualifications, compensation expectations, and availability.
• Candidate Disposition: Disposition candidates who do not meet established qualifications or screening criteria, document accurate reasons in the applicant tracking system, and provide timely, professional communications in accordance with firm procedures.
• Interview Coordination: Schedule interviews with hiring managers, Human Resources, and designated interviewers; manage logistics, confirmations, and related candidate communications.
• Candidate Management: Serve as a primary contact during the initial recruiting stages, respond to inquiries, and provide timely status updates.
• Recruitment Tracking: Maintain accurate candidate records, screening outcomes, interview schedules, statuses, and disposition reasons in the applicant tracking system.
• Job Posting Support: Prepare, publish, and maintain postings on approved recruitment platforms.
• Recruitment Collaboration: Partner with Human Resources and hiring stakeholders to understand position requirements, share candidate updates, and advance qualified applicants through the process.
• Additional Duties: Perform other recruitment-related duties, administrative duties and special projects as assigned.

Knowledge, Skills & Attributes

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent relevant experience considered.
• A minimum of 3 years of recruiting, talent acquisition, or related experience preferred.
• Experience sourcing candidates, reviewing resumes, conducting prescreens, and coordinating interviews.
• Familiarity with applicant tracking systems; Workday experience preferred.
• Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint.
• Strong written and verbal communication, organization, attention to detail, and ability to manage competing deadlines.
• Ability to evaluate qualifications objectively against established criteria and maintain confidentiality.
• Ability to sit and stand for extended periods.
• Ability to lift up to 25 pounds.

The Compensation range for this role is 27.00 to 30.00 USD per hour. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Opensity is committed to fostering an inclusive, equitable, and accessible workplace. We believe diverse perspectives strengthen our teams and the work we do for our clients.

Opensity provides equal employment opportunities to all applicants and employees and does not discriminate on the basis of race, colour, religion or creed, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, ancestry, citizenship, disability, family status, marital status, source of income, record of offences, or any other characteristic protected under applicable federal or provincial human rights legislation.

We are committed to fair and barrier free recruitment, selection, and employment practices, and to providing reasonable accommodation throughout the hiring process and employment lifecycle, in accordance with applicable human rights legislation.

Candidates who require accommodation during any stage of the recruitment process are encouraged to advise our Talent team so appropriate support can be provided.