Staff Coord, Admin

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Otis Elevator Company is searching for a highly effective and organized office coordinator. The successful candidate must be an ambitious, self-reliant, and focused to perform a wide range of administrative functions that requires problem solving skills under minimal direction. Must be a team player and have the ability to handle sensitive information and maintain perspective under pressure.

RESPONSIBILITIES:

• Answering phones, assisting internal and external customers
• Filing and departmental organization, overall office management
• Logging and mailing checks
• Provide administrative support to branch sales and operations staff
• Support the branch with payroll management
• Process accounts payable invoices and maintain control over and process draft check requests
• Set up large purchase orders & process payments for Office vendors (ex. Janitorial services, uniforms, garbage removal, shredding services, etc.)

Other administrative tasks and assignments at the request of leadership:

• Maintain control over and process draft check requests
• Sort and distribute incoming mail
• Order office supplies, kitchen food supplies

QUALIFICATIONS:

• Minimum of 4+ years of office administrative support experience
• Excellent computer skills, proficient in Microsoft Office - Word, Outlook, Excel, and aptitude to learn company-specific software
• Exceptional written and verbal communication skills, be detailed oriented, and organized
• Demonstrated proficiency in planning, organizing, prioritizing and multi-tasking
• Must be able to manage workflow efficiently, be self-reliant, show initiative, good judgment, be a team player and have the ability to handle sensitive and confidential information
• Customer focused with ability to interact with customers professionally

The salary range for this role is $70,000-$80,000. Pay within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

If you live in a city, chances are we will give you a lift or play a role in keeping you moving every day.

Otis is the world’s leading elevator and escalator manufacturing, installation, and service company. We move 2.4 billion people every day and maintain approximately 2.4 million customer units worldwide, the industry's largest Service portfolio.

You may recognize our products in some of the world’s most famous landmarks including the Eiffel Tower, Empire State Building, Burj Khalifa and the Petronas Twin Towers! We are 72,000 people strong, including engineers, digital technology experts, sales, and functional specialists, as well as factory and field technicians, all committed to meeting the diverse needs of our customers and passengers in more than 200 countries and territories worldwide. We are proud to be a diverse, global team with a proven legacy of innovation that continues to be the bedrock of a fast-moving, high-performance company.

When you join Otis, you become part of an innovative global industry leader with a resilient business model. You’ll belong to a diverse, trusted, and caring community where your contributions, and the skills and capabilities you’ll gain working alongside the best and brightest, keep us connected and on the cutting edge.

We provide opportunities, training, and resources, that build leadership and capabilities in Sales, Field, Engineering and Major Projects and our Employee Scholar Program is a notable point of pride, through which Otis sponsors colleagues to pursue degrees or certification programs.

Today, our focus more than ever is on people. As a global, people-powered company, we put people - passengers, customers, and colleagues - at the center of everything we do. We are guided by our values that we call our Three Absolutes - prioritizing Safety, Ethics, Quality in all that we do. If you would like to learn more about environmental, social and governance (ESG) at Otis click here.

Become a part of the Otis team and help us #Buildwhatsnext!

Otis is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other protected class according to applicable law. To request an accommodation in completing an employment application due to a special need or a disability, please contact us at [email protected].

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