Real Estate Administration Support

Requirements: Previous experience in real estate administration, transaction coordination, office administration, or a similar support role; real estate industry experience preferred. Strong organizational and multitasking skills, with the ability to manage competing priorities, deadlines, and detailed documentation. Excellent written and verbal communication skills, with a professional and customer-service-oriented approach when interacting with clients and stakeholders. Proficiency in Microsoft Office, Google Workspace, CRM platforms, MLS systems, and real estate transaction management software. High attention to detail, discretion in handling confidential client information, and the ability to work independently while supporting a fast-paced real estate team. Core responsibilities: Provide day-to-day administrative support to real estate agents, brokers, and management, ensuring smooth office and operational workflows. Manage calendars, schedule property viewings, coordinate appointments, and organize meetings with clients, buyers, sellers, and other stakeholders. Handle incoming calls, emails, and inquiries, directing communications appropriately and providing timely follow-ups. Prepare, organize, and maintain real estate documents, including listing agreements, purchase contracts, lease agreements, disclosures, and transaction paperwork. Assist with property listings by entering and updating property details, uploading photos, preparing listing descriptions, and maintaining information across MLS and other real estate platforms. Coordinate transaction activities, monitor deadlines, track documentation, and follow up with agents, clients, lenders, title companies, escrow officers, and other parties. Maintain accurate client databases, property records, lead information, and transaction files using CRM systems and real estate software. Provide general office support, including data entry, document preparation, report generation, expense tracking, and other administrative tasks as required.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities. Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!