Instock Specialist

Job Description

Job Summary

We are looking for a proactive, analytical, and detail-oriented In-Stock Specialist I/II to support the US Inventory Management team. This role will be responsible for managing purchase orders, supporting brand-level ordering, resolving in-stock requests, developing forecasts, and maintaining accurate inventory and ordering reports.

The ideal candidate will be comfortable working with data, managing multiple priorities, and partnering closely with Inventory Managers to ensure products are ordered on time and inventory remains healthy.

Key Responsibilities

• Manage purchase order (PO) creation, updates, and maintenance based on inventory requirements, forecasts, and requests from Inventory Managers.

• Own and process ordering activities for assigned brands, ensuring orders are accurate, timely, and aligned with inventory needs.

• Work extensively in Project to manage ordering, purchase orders, inventory information, and related operational activities.

• Review inventory levels, sales trends, forecasts, and other relevant data to determine when and how much to order.

• Develop and maintain brand-level forecasts to support purchasing and inventory planning decisions.

• Proactively monitor inventory and identify potential stockouts, overstock situations, or ordering gaps.

• Resolve in-stock requests from Inventory Managers by investigating issues and taking appropriate action to ensure product availability.

• Review and validate purchase orders to identify and correct quantity, SKU, vendor, or other data discrepancies.

• Ensure purchase orders and order-related information remain accurate and up to date across the relevant systems and channels.

• Create, maintain, and distribute reports related to purchase orders, inventory, ordering activity, forecasts, and in-stock performance.

• Use tools such as Shelf, Excel, Tableau, Snowflake,Predict, and other forecasting tools to manage workflows, analyze data, and support daily decision-making.

• Partner closely with Inventory Managers and cross-functional teams to communicate ordering updates, resolve issues, and maintain a smooth workflow.

• Prioritize daily tasks and manage multiple brands, requests, and deadlines while maintaining a high level of accuracy and attention to detail.

• Identify recurring issues and recommend process improvements, automation opportunities, and workflow efficiencies.

• Take ownership of assigned responsibilities and proactively follow up on open items to ensure timely resolution.