Real Estate Transaction Specialist

Real Estate Transaction Specialist - Remote | Transaction Coordination & Closings

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring an experienced Real Estate Transaction Specialist to manage high-volume single-family real estate transactions from executed contract through closing.

This is a hands-on, execution-focused role with ownership across transaction coordination, contracts, title, closings, deadlines, and stakeholder communication.

You’ll manage 30-50 active transactions simultaneously, working with sellers, buyers, title companies, agents, and internal teams to keep every deal organized and moving toward closing.

What You’ll Own

Transaction Coordination & Closings

• Manage acquisitions and dispositions from contract to close
• Oversee 30-50 concurrent real estate transactions
• Track inspections, title updates, financing milestones, and closing dates
• Identify and resolve issues before they delay closing
• Maintain clear visibility across every active transaction

Contracts & Documentation

• Draft and manage purchase agreements, amendments, addenda, and closing documents
• Review documentation for accuracy, completeness, and proper execution
• Manage e-signature workflows through Dropbox Sign (HelloSign) or similar platforms
• Maintain organized, audit-ready transaction files

Title & Closing Coordination

• Coordinate inspections, property access, title workflows, and closing logistics
• Work directly with title companies throughout the transaction
• Track and help resolve liens, title discrepancies, ownership issues, and curative items
• Ensure outstanding requirements are completed before closing

Deadline Management

• Track contingency periods, inspections, financing timelines, and closing dates
• Maintain a zero-miss approach to transaction deadlines
• Proactively flag bottlenecks and transaction risks
• Escalate issues quickly when intervention is required

Stakeholder Communication

• Serve as a primary point of contact for sellers, buyers, agents, title companies, and internal teams
• Provide clear and timely transaction updates
• Follow up consistently on outstanding items
• Keep all parties aligned through closing

CRM & Transaction Tracking

• Maintain accurate deal records in Salesforce or similar CRM systems
• Update deal stages, tasks, notes, deadlines, and closing statuses
• Maintain clean pipeline and transaction reporting
• Provide leadership with accurate status updates across active deals

Requirements

• 8-10 years of real estate transaction coordination experience
• Strong experience with single-family purchase and sale transactions
• Experience managing transactions from executed contract through closing
• Familiarity with wholesale real estate, acquisitions, dispositions, or investor transactions
• Proven ability to manage 30-50 concurrent transactions
• Understanding of U.S. title and closing processes
• Experience with:
• Salesforce or similar CRM
• Google Sheets
• Gmail & Google Calendar
• E-signature platforms
• Excellent written and verbal English communication
• Exceptional attention to detail and deadline management
• Comfortable communicating daily with sellers, buyers, agents, and title companies
• Available during U.S. business hours

Nice to Have

• Off-market acquisition experience
• Wholesale or investor-driven transaction experience
• Knowledge of liens, title curative work, and ownership issues
• Background with real estate investment firms, wholesalers, iBuyers, or high-volume acquisition teams
• Experience building transaction workflows, reporting, or operational documentation

What Success Looks Like

• Zero missed transaction deadlines or contingencies
• Consistent, on-time closings
• Accurate contracts and transaction documentation
• 30-50 active deals managed efficiently
• Fast, professional stakeholder communication
• Clean CRM records and reliable pipeline visibility

Key Metrics (KPIs)

• On-time closing rate
• Missed deadline/contingency rate
• Contract and documentation accuracy
• Active transaction capacity
• Title issue resolution and follow-up
• Stakeholder response time
• CRM and reporting accuracy

Interview Process

• Initial Phone Screen
• Spark Hire Video Interview
• Recruiter Interview
• Client Interview
• Offer & Onboarding

Apply Now

If you’re an experienced Real Estate Transaction Coordinator with a background in closings, title coordination, wholesale or investment real estate, and high-volume transaction management, we’d love to hear from you.

Apply now and take ownership of keeping deals organized, on schedule, and moving smoothly from contract to close.

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