Student Events and Planning Coordinator
Confirmed on the employer's own hiring board on Sep 25, 2026. First seen by Alion on Sep 24, 2026. Pennsylvania State University scores B on the Alion truth index.
APPLICATION INSTRUCTIONS:
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CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, pleaselogin to Workday to complete thestudent application process. Please do not apply here, apply internally through Workday.
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
Penn State Harrisburg is seeking a full-time Events and Program Coordinatorto createmeaningful on-campus experiencestoenhance student co-curricular involvement.This position plans and implements large-scale, signatureevents including Welcome Week and First 100 Days programming.The rolealsoadvises the Programming and Activities Committee (PAC)and supportsthem in the execution of theirevents each semesterincluding managementofits annual Student Initiated Fee allocation, coordination ofeventlogistics, and supervision ofthe PAC president. In addition, the position serves as the Fraternity and Sorority Life liaison, supporting chapter recruitment and eligibility verification,facilitatingGreek Council meetings, andensuring our Greek organizations arein alignment with Penn State policies and values.This role may require frequent evening or weekend hours and is expected to engage with campus, University, and professional networks and committees.
Reporting Relationship
This position reports to theCoordinator of Student Leadership Programs.Job responsibilities include collaboration withvarious offices across campus includingStudent Affairs, Student Organizations, Financial Services, Procurement,Office of Physical Plant, Housing and Food Services,and other campus partners involved inthe execution of campus events.
Key Responsibilities
Campus Programming and Events
Lead the Office of Student Engagement’s campus events and initiatives, creating meaningful on-campus experiences that enhance students’ co-curricular involvement.
Plan and execute assigned Office of StudentEngagementlarge-scale campus events.
Chair the Welcome Week Committee and oversee the planning, coordination, and implementation of Welcome Week programming.
Develop and implement First 100 Days initiatives to support student engagement and student transition.
Supervise and support part-time student employeesassistingwith event planning, implementation, and programminglogistics.
Programming and Activities Committee (PAC) Advisor
Advise the Student Programming and Activities Committee (PAC) by attending weekly meetings and providing regular supervision and mentorship to the PAC president and committee chairs.
Support the planning and implementation ofapproximately eventseach semester, including major campus traditions such as Fall Fest and Spring Fling.
Assist PAC with eventlogistics, including room reservations, scheduling, setup, and coordination with campus partners.
Manage PAC’s annual Standing Allocation from the Student Initiated Fee, including funding requests, financial records, monitoring expenditures, and ensuring funds are appropriately disbursed.
Directly supervise the PAC president, a paid student employee within the Office of Student Engagement who typically works 10 hours per week.
Provide guidance, mentorship, and performance support to the PAC executive board in managing committee operations and student programming.
Campus Collaboration, Communication, and Administrative Support
Maintain effective communication and collaborative relationships with campus partners to support planning and implementation of programs and initiatives.
Develop and contribute to publications, promotional materials, presentations, and other communications that highlight student engagement opportunities and Office of Student Engagement programs.
Provide presentations and program support for campus partners to promote engagement opportunities, and available resources.
Demonstrate financial stewardship through budget oversight, expenditure monitoring,purchasing, and reconciliation of fundsin accordance withuniversity policies.
Ensure programs, events, financial activities,comply withapplicable University policies, procedures, risk-management requirements, and other institutional guidelines.
Fraternity and Sorority Life Liaison
Serve as the Fraternity and Sorority Life Coordinator for all active Greek-letter organizations at Penn State Harrisburg.
Support chapter recruitment efforts and verify eligibility of potential new members.
Facilitate weekly Greek Council meetings.
Provide educational programs on hazing prevention, Title IX, and the history of Greek Life at Penn State.
Assistwith planning and executing FSL events, including GreekWeekand hazing prevention initiatives.
Coordinate the establishment of new Greek organizations and ensure alignment with Penn State’s values, policies, and compliance requirements.
Qualifications - Required
Bachelor’s degree or equivalent combination of education and experience.
Experienceexecutinghigh-quality, large-scaleevents.
The ability to work effectively with people of diverse backgrounds.
Strong organizational skills with the ability to manage multiple priorities, deadlines, and workflows.Attention to detail and the ability to multitask will be key.
Ability to communicate clearly both verbally and in writing.
Commitment to student-centered service, accessibility, and continuous improvement.
Basictechnological skills and the willingness to learnnew technology.
Experiencemaintainingaccuraterecords, managing documentation, and supporting operational processes.
A proventrack recordof working effectively within a team environment.
Qualifications - Preferred
Master’s degree or equivalent combination of education and experience.
A demonstrated history of leadership and knowledge of student development.
Experience working in student activities executing high-quality student events.
Evidence of creating practices that improve equity and inclusion.
MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
Bachelor's Degree 3+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.SALARY & BENEFITS
The salary range for this position, including all possible grades, is $49,188.00 - $71,340.00.Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.