Senior Accounts Payable Specialist (Temporary)

General Summary

The Senior Accounts Payable Specialist - T is responsible for maintaining accounts with payable ledgers, month-end close, tier suppliers, and managing supplier payment processes to ensure compliance with company policy. Please note that this is a temporary position.

Specific Duties and Responsibilities

• Build strong, collaborative relationships with vendors by communicating effectively and working in tandem to identify and resolve payment delays, partnering with internal and external stakeholders to obtain missing information or approvals necessary to ensure timely payments.
• Handling the end-to-end process of invoices and payments for key suppliers.
• Manage the global supplier payment process and ensure accurate and timely disbursements of payments in compliance with the Company’s expenditure policies.
• Apply sales and use tax concepts to ensure record accuracy, making appropriate adjustments as needed.
• Assist A/P Manager in generating and maintaining various reports, including vendor aging reports, payment analysis, and month-end closing reports.
• Review Accounts Payable Aging and weekly payment batch reports to monitor outstanding balances and ensure timely processing.
• Assess current processes and identify opportunities to streamline A/P processes and improve efficiency.
• Prepare annual supplier 1099 Misc. reporting and state escheatment filings to ensure compliance with regulatory requirements.
• Prepare monthly general ledger close, including accounts payable reconciliations, and assist in preparing accrual reports and monthly journal entries.
• Train A/P Team on processes and procedures, and assist in managing the Team’s workload, shifting priorities as needed to meet deadlines.
• Contribute to process improvement initiatives within the Accounts Payable team to enhance efficiency and accuracy.
• Collaborate with the procurement and receiving teams to ensure smooth process flow and accurate handling of purchase order-related items.
• Support quarterly and year-end PBC audits.
• Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. *
• Understand relevant security, privacy and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company. *
• Ensure other members of the department follow the QMS, regulations, standards, and procedures. *
• Perform other work-related duties as assigned.

*Indicates an essential function of the role

Required Qualifications

Minimum education and experience:

• Associate’s degree in business, accounting, or related field with 6+ years of experience, or equivalent combination of education and experience
• Proficiency in Excel skills including Pivot Tables, VLOOKUP, INDEX-MATCH, graphs & dashboard creation, etc.
• Experience and a high comfort level with SAP S/4HANA or similar ERP systems

Preferred Qualifications:

• Medical device, pharmaceutical, biotech, or other regulated industry experience desired
• Experience using Coupa or similar invoice workflow software
• Strong oral, written, and interpersonal communication skills
• High degree of accuracy and attention to detail coupled with the ability to work efficiently in a fast-paced environment under minimal supervision
• Customer-centric individual with a collaborative workstyle
• Proficiency with standard office tools

Working Conditions

• General office environment
• Must be able to commute to Alameda office and work onsite 4 days/week
• Potential exposure to blood-borne pathogens
• Requires some lifting and moving of up to 25 pounds
• Must be able to remain stationary and use a computer to read and prepare emails and produce documents and spreadsheets for an extensive period each day
• Must be able to move between buildings and floors within the office and access file cabinets or supplies, as needed
• Must be able to communicate and exchange accurate information with employees at all levels daily

Base Pay Range Per Hour: $36.00 - $48.00

Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.