Accountant

Responsibilities:

• Maintain accurate and up-to-date financial records.
• Record daily sales, expenses, payments, purchases, and other financial transactions.
• Ensure all financial transactions are properly documented and supported by relevant records.
• Maintain the general ledger and other accounting schedules.
• Ensure transactions are accurately classified and recorded.
• Monitor daily financial activities and promptly identify unusual or incorrect transactions.

• Reconcile daily sales against bookings, services rendered, payment records, and system reports.
• Reconcile cash, POS, bank transfers, and other payment channels.
• Investigate and resolve discrepancies promptly.
• Monitor outstanding payments and ensure proper follow-up.
• Prepare daily and periodic revenue reports.
• Monitor revenue performance and identify unusual variances or trends.
• Ensure all revenue generated by the business is properly captured and accounted for.

• Maintain strong controls over cash and financial transactions.
• Monitor cash collections and ensure timely reconciliation.
• Conduct regular cash counts and reconciliations.
• Review payment documentation and supporting records.
• Identify and escalate financial irregularities, losses, or control weaknesses.
• Ensure approved financial procedures are consistently followed.
• Support management in strengthening internal financial controls.

• Maintain accurate records of suppliers, vendors, and outstanding obligations.
• Process invoices and ensure appropriate documentation and approvals are obtained.
• Track supplier balances and payment schedules.
• Monitor receivables and follow up on outstanding amounts.
• Reconcile supplier and customer accounts.
• Ensure payments are made accurately and in line with approved processes.

• Record and monitor business expenses.
• Review expenses against approved budgets and identify significant variances.
• Support management in monitoring operational costs.
• Identify opportunities to reduce unnecessary expenses without compromising service quality.
• Maintain proper documentation for all business expenses.
• Prepare expense reports for management review.
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• Work with the Operations and relevant teams to monitor inventory-related financial records.
• Reconcile inventory purchases with invoices and payment records.
• Support periodic stock counts and investigate discrepancies.
• Monitor wastage, losses, and unusual consumption.
• Ensure inventory movements are properly documented.
• Provide management with reports on inventory-related costs and variances.

• Facilitate the processing of monthly payroll.
• Verify salary inputs, allowances, deductions, overtime, and other approved employee payments.
• Maintain accurate payroll records.
• Support the processing and documentation of statutory deductions and employee-related obligations.
• Ensure payroll information is handled with strict confidentiality.

• Prepare accurate and timely financial reports for management.
• Prepare monthly management accounts and financial summaries.
• Provide reports for management.
• Analyse financial information and provide meaningful insights to management.
• Highlight financial risks, unusual variances, and areas requiring management attention.

• Prepare annual and periodic budgets.
• Monitor actual performance against approved budgets.
• Analyze significant budget variances and provide explanations.
• Assist management with financial projections and business planning.
• Provide financial information required for business decisions and new initiatives.

• Support the business in meeting applicable tax and statutory financial obligations.
• Maintain accurate records required for tax and regulatory purposes.
• Work with external accountants, auditors, tax consultants, and relevant authorities when required.
• Ensure required financial documentation is properly maintained and readily available.
• Maintain organized accounting records and supporting documentation.
• Assist with internal and external audits.
• Respond to audit requests and provide required documentation.
• Identify weaknesses in accounting processes and recommend improvements.
• Ensure financial policies and procedures are consistently followed.

• Bachelor's degree in Accounting, Finance, or a related discipline.
• 2–4 years of relevant accounting experience.
• Professional qualification or ongoing professional certification such as ICAN or ACCA will be an advantage.
• Experience in hospitality, wellness, beauty, retail, or another customer-facing business will be an advantage.
• Strong knowledge of accounting principles and financial controls.
• Proficiency in Microsoft Excel and accounting software.
• Experience with POS, payment reconciliation, inventory, and payroll processes is an advantage.
• Strong analytical, organizational, and problem-solving skills.