Operations Manager

Responsibilities

The Peraton Labs Operations Manager provides the operational foundation of the office, integrating executive support, operations administration, and direct management of facilities and logistics.. This role blends project management discipline, operational coordination, and office management. Core responsibilities include maintaining smooth office operations, supporting the executive team, coordinating key initiatives, streamlining processes, safeguarding and tracking assets, and cultivating workplace culture through organized team events. The ideal candidate is a highly organized, proactive, and personable professional who welcomes variety in their work and takes full ownership of the details that keep an office running along with leading operational initiatives .

Key Responsibilities

Operations

• Lead and manage daily operational activities, ensuring accuracy, continuity, and alignment with organizational goals.
• Partner with leadership to drive operational planning, prioritization, and execution across multiple workstreams and locations.
• Schedule sector-wide meetings, forums and candidate interviews.
• Handle confidential and sensitive information with discretion
• Send out sector communications as needed.
• Coordinate sector-wide onboarding, including logistics, access requests, checklists, and new-hire readiness.
• Manage interview scheduling in partnership with Talent Acquisition, including first-round and panel coordination and communication.
• Support project management activities, including planning, tracking, and coordinating key operational initiatives.
• Prepare regular metrics, performance updates, operational summaries, and project status reports for leadership.
• Support process improvement by mapping pain points, evaluating solutions, and implementing operational changes.

Facilities Management

• Oversee day-to-day upkeep, maintenance, and safety of the Basking Ridge office space.
• Serve as primary liaison with building management, landlords, and vendors (cleaning, maintenance, security, HVAC, etc.).
• Manage office supply inventory, ordering, and vendor relationships.
• Coordinate office moves, seating arrangements, and space planning.
• Maintain seating charts.
• Ensure compliance with workplace safety standards and emergency preparedness plans.
• If there are any facilities issues or outages, assess the impact and serve as the point-of-contact in working with the landlord, vendors and internal team towards quick resolution.
• Serve as point of escalation and resolution for any facility issues during business or off hours.

Asset Management and Procurement

• Maintain accurate inventory of office equipment, furniture, and IT assets.
• Track asset lifecycle: procurement, assignment, maintenance, and disposal.
• Coordinate with IT on equipment provisioning/deprovisioning for new hires and departures.
• Oversee the Purchasing Card process including coordination with the team to make purchases in a timely manner and follow the reconciliation process for all Purchasing card transactions.
• Coordinate equipment disposal through appropriate eWaste methods.
• Monitor invoices and ensure payment; escalate to Procurement as needed.

Shipping & Receiving

• Supervise the incoming and outgoing mail, packages, and freight.
• Coordinate with carriers (FedEx, UPS, USPS, freight vendors) for pickups and deliveries.
• Track shipments, resolve delivery issues, and maintain shipping/receiving logs.
• Ensure proper handling and distribution of deliveries to staff/departments.

General Office Operations

• Manage office budget related to supplies, facilities, and events; track expenses against budget.
• Manage vendor contracts and service agreements.
• Support Operations with administrative tasks as needed.
• Identify process improvements to increase office efficiency.

Qualifications

• 10 years of experience in office management, operations, executive administrative support, or a related operations role.
• Ability to work in the Basking Ridge, NJ office Monday - Friday during business hours (8am - 5pm).
• Prior experience supporting C-suite or senior executives.
• Proven experience coordinating facilities, vendors, and logistics.
• Strong organizational and multitasking skills with excellent attention to detail and comfort working in fast-paced, evolving environments.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office / Google Workspace and calendar management tools.
• Demonstrated discretion in handling confidential/sensitive information.
• Ability to work independently, prioritize competing demands, and problem-solve on the fly.
• Ability to travel approximately 10%.
• Must be a US citizen

Preferred Qualifications

• Bachelor's degree in Business Administration or related field (or equivalent experience).
• Experience with asset/inventory management systems.
• Data-driven mindset with experience using dashboards, reporting tools, or performance metrics.
• Experience with data visualization software (such as Power BI) preferred.
• Familiarity with expense reporting and basic budget tracking.

Core Competencies

• Organization & Time Management
• Customer Service / Interpersonal Skills
• Vendor & Relationship Management
• Discretion & Confidentiality
• Problem-Solving & Resourcefulness
• Multitasking Under Pressure

Work Environment

• On-site role given the hands-on facilities, shipping/receiving, and event-coordination responsibilities
• May occasionally require light lifting (packages, event supplies) and moving around the office/building
• Standard business hours with occasional flexibility needed for events or executive schedules

Peraton Overview

Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world’s leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can’t be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we’re keeping people around the world safe and secure.

Target Salary Range

$104,000 - $166,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual’s experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay.

EEO

EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.