Executive Assistant II
Confirmed on the employer's own hiring board on Nov 10, 2026. First seen by Alion on Oct 16, 2026. Planet Pharma scores B on the Alion truth index.
Pay range: 24-34/hr
*depending on experience
The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism.
The Executive Assistant operates with a high degree of autonomy, supporting executive leaders who engage regularly with internal and external stakeholders at the most senior levels across the organization.
Key Responsibilities
* Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
* Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
* Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
* Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
* Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
* Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
* Handle highly confidential and sensitive information with absolute discretion and professionalism
* Process and reconcile travel and expense reports using Concur
* Screen and manage executive communications, including phone calls, emails, and correspondence, ensuring timely and appropriate responses
* Maintain organized electronic and physical filing systems in line with company and compliance standards
* Support special projects and initiatives requiring independent judgement, coordination, and follow-through
* Ensure office operations run smoothly, including supply management and ad hoc executive support as needed
Skills & Capabilities
* Demonstrated ability to work independently with minimal direction while exercising sound judgement
* Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint; SharePoint experience preferred. Diligent experience a plus.
* Strong written and verbal communication skills, with confidence engaging senior leaders and external partners
* Highly organized, detail-oriented, and able to manage competing priorities under pressure
* Proactive, solutions-focused mindset with strong anticipation and planning skills
* Professional presence, discretion, and ability to navigate a corporate executive environment
* Strong interpersonal skills and a collaborative, team-oriented approach
Qualifications & Experience
* High school diploma or equivalent required; college degree preferred
* Minimum of three years’ experience supporting senior leaders in an executive assistant role
* Experience in a corporate or highly regulated environment preferred, pharmaceutical or life sciences experience a plus
Additional Requirements
* Willingness to work extended hours or overtime as business needs require
* Ability to handle confidential information with the highest level of integrity
* Reliable transportation required