Recruiting Operations Coordinator

About the Company:

At Playlist, life's richest moments happen when people step away from screens to move, connect, explore, and play. We're building the definitive platform for intentional living, connecting people with inspiring experiences in fitness, wellness, and beyond. With popular brands like Mindbody and ClassPass, Playlist empowers businesses and individuals, making it effortless for aspirations to become actions. Join us in reshaping technology's role to foster meaningful, real-world connections.

The Role You'll Play

As a Recruiting Operations Coordinator, you will play a critical role in supporting our full cycle recruiting team to ensure a smooth and efficient hiring process for both technical and non-technical roles. Working closely with recruiters, you will handle key operational and logistical tasks, ensuring a positive and organized experience for candidates from application to offer. This is a full-time remote position based in Malaysia. 

• Partner closely with recruiters and hiring managers to provide logistical support including: posting jobs, scheduling interviews, interviewer debriefs, and candidate follow-ups
• Utilize Goodtime, our AI scheduling platform, to accelerate our hiring timelines, gather candidate feedback, and provide an excellent candidate experience.
• Attend intake meetings with recruiters and hiring managers to align on hiring needs and role requirements  
• Prepare and extend written offer letters, ensuring that all details are accurate  
• Champion the virtual interview process by hosting candidates and providing an exceptional experience that embodies Playlist's core values  

 The Experience You’ll Bring

• 1-2 years of experience in a recruiting coordinator, HR support, or similar role 

• Strong judgement and attention to detail, with the ability to manage multiple tasks and meet deadlines 

• Excellent organizational and communication skills, both written and verbal. English fluency required 

• Proficiency in modern talent acquisition tools such as Greenhouse ATS, Ashby ATS, Codility, and GoodTime  

• Experience with HireRight and following the background check process for clearing new hires 

• Capable of prioritizing work assignments, working independently and collaboratively in a team environment  

• Ability to build rapport with candidates and internal business partners   

• Proficiency with Microsoft Office Suite: Word, Excel, PowerPoint  

• Strong ability to problem-solve while maintaining a positive candidate experience  
• Demonstrates a customer centric mindset 

Have we piqued your curiosity?

Sound like the role for you? We’d love to hear from you! Even if you’re not 100% sure about potential fit, we still encourage you to apply. We’re looking for the right person, not the perfect series of checkboxes.

The Company is an Equal Opportunity Employer. We highly value diversity at our company and encourage people of all different backgrounds, experiences, abilities and perspectives to apply. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other protected characteristics.

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Note: This description outlines key responsibilities but isn’t intended to cover every task or duty. Additional responsibilities may be assigned as needed to support the team and business goals.