Talent Acquisition Coordinator

Key information:

Salary: DOE, we are looking at varying levels of experience

On-site in the office Monday- Friday with the option to work from home 1 day a week after initial month onboarding (8.30am-5.30pm)

The opportunity

After more than two years of running our Talent Acquisition function as a team of one, we're ready to expand! Having built our in-house recruitment function from the ground up, introduced our first ATS and significantly reduced agency reliance, we're creating a brand-new Talent Acquisition Coordinator position to support our next stage of growth.

Working closely with the Talent Acquisition Manager, you'll provide coordination and administrative support across Praxis Group, keeping recruitment processes moving, coordinating interviews, maintaining accurate records, chasing feedback and communicating with candidates. You'll also support initial CV screening and talent mapping, helping identify candidates for current and future vacancies.

Your contribution will help strengthen our in-house recruitment function, increase direct hiring and reduce agency reliance, while freeing up the Talent Acquisition Manager to focus on strategic and senior-level appointments.

We're looking for someone proactive, resourceful and well organised, with strong Excel and communication skills. You'll need to manage competing priorities, use your initiative and work at pace while maintaining accuracy. Previous recruitment coordination experience isn't essential; we're open to candidates from different backgrounds, including recent graduates.

Main duties:

Recruitment coordination

• Coordinate interviews across multiple vacancies, managing diaries and liaising with candidates and hiring managers.
• Act as a key point of contact for candidates, providing a professional, responsive and positive experience throughout the recruitment process.
• Obtain interview feedback, scorecards and approval documents from hiring managers and ensure candidates are kept informed of outcomes and next steps.
• Support vacancy briefings by taking accurate notes and capturing key requirements.
• Assist with offer and post-offer administration, chasing outstanding information and supporting the production and issue of employment contracts.

Job advertising and talent attraction

• Write engaging, well-presented job adverts that accurately reflect the opportunity and appeal to the right candidates.
• Manage the posting and administration of vacancies across LinkedIn and other recruitment platforms.
• Support initial CV screening and application reviews, identifying relevant experience against role requirements and helping prioritise candidates for consideration.
• Assist with talent mapping and research, identifying potential candidates and building talent pools for current and future vacancies.

Systems, reporting and administration

• Maintain accurate candidate records and vacancy information within our applicant tracking system.
• Update recruitment trackers and spreadsheets, ensuring data is accurate, consistent and well organised.
• Assist with recruitment reporting and metrics, including time to hire, candidate experience, hiring manager experience and cost savings.
• Keep on top of outstanding actions, feedback, interview arrangements and recruitment administration.
• Identify opportunities to improve processes, reporting and the overall efficiency of the recruitment function.

Skills and competencies

• Exceptional organisational skills, with the ability to manage multiple vacancies, competing priorities and deadlines without letting things slip.
• Strong attention to detail, particularly when maintaining recruitment records, updating spreadsheets and ensuring information is accurate.
• Confident Excel skills, comfortable managing trackers, organising data, maintaining reports and working with spreadsheets and formulas.
• Persistence and follow-through, with the confidence to chase hiring managers for feedback, updates and decisions, keeping processes moving and not being afraid to follow up when needed.
• Excellent communication skills, professional, clear and approachable when dealing with candidates, colleagues and senior stakeholders.
• A proactive and resourceful approach, taking ownership, using initiative and working without constant supervision or reminders.
• A strong service mindset, understanding the importance of timely communication, responsiveness and delivering a positive experience.
• Adaptability and willingness to learn, happy to get involved in different aspects of recruitment and develop knowledge over time.
• Good working knowledge of Microsoft Office, particularly Excel, Outlook and Word.

Experience

We're open to candidates from a variety of backgrounds, including graduates and those earlier in their careers, who can demonstrate strong Microsoft Office skills, particularly Excel, excellent communication and exceptional organisational ability. This is primarily a coordination role, so we're not looking for an experienced recruiter, but someone who genuinely enjoys organisation, administration and keeping things running smoothly.

You'll be joining a professional, corporate environment where high standards, reliability and attention to detail matter.

Personal qualities and standards

• Takes ownership and follows through, acts quickly without allowing issues to drift, and maintains high standards of accuracy and control.
• Communicates clearly and professionally, delivering great customer service to candidates and internal stakeholders.
• Balances commercial pragmatism with compliance and contributes positively to the wider team.
• Operates calmly in a fast-paced, high-expectation environment.

Benefits:

• Highly competitive salary DOE
• Discretionary bonus scheme
• 25 days holiday per year plus bank holidays
• Office closure over festive season
• Additional holiday with service
• Private Medical Insurance (medical history disregarded)
• Annual Dental benefit inclusive of two appointments per year
• Healthcare Cash Plan
• 5% Company pension contribution
• 3x Life Assurance
• Cycle to work scheme (on-site shower room facilities & bike parking in majority of head offices)
• Employee Assistance Programme
• Group income protection scheme
• Daily healthy fruit & snacks (Head offices)
• Comprehensive business expense policy

Values

Professionalism | We consistently seek to exceed expectations. Our people can express themselves fully while upholding the highest standards of conduct, competence, and integrity.

Ownership | Every asset, challenge, and opportunity is treated as our own. We deliver all real estate services in-house - never outsourcing responsibility, accountability, or blame.

Entrepreneurialism | We challenge convention and champion imaginative solutions. Rigorous debate is encouraged, and everyone is empowered to make decisions that elevate performance.

Meritocracy | Results, hard work, and strong ideas matter more than age, tenure, or titles. We are a diverse team that collaborates openly so each person can reach their full potential.

Action This Day | We do not defer or delay. Anything that can be done today, is done today.