Office Manager

Job Summary:

The Office Manager plays a critical role in ensuring the smooth and efficient day-to-day operations of our offices and supporting our fast-paced financial technology environment. This role requires a proactive, detail-oriented professional who can manage administrative processes, support compliance and vendor management, and coordinate cross-departmental communication.

Roles & Responsibilities

• Serve as the first point of contact for internal and external inquiries.

• Oversee daily office operations, including facilities management, supplies, and equipment maintenance.
• Manage relationships with vendors, service providers, and landlords, ensuring all contracts and agreements are up to date.
• Coordinate with IT and security teams to maintain a safe and efficient working environment.
• Assist the finance team with expense tracking, invoice processing, and petty cash management.
• Maintain organized records of company documentation, vendor contracts, and employee files.
• Organize company meetings, events, and training sessions.
• Provide administrative support to the executive team, including scheduling, travel arrangements, and correspondence.
• Assist in coordinating cross-functional projects and internal communications.
• Prepare reports, presentations, and documentation for management as needed.

Required Qualifications

• 3-5 years of experience as an Office Manager, Administrative Manager, or Operations Coordinator
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Proficient in MS Office
• Knowledge of basic accounting, data and administrative management practices and procedures
• Fluent English language skills