Procurement Specialist

About the Role:

The Procurement Specialist will support procurement operations for the High-Speed Rail project in Egypt, focusing on MEP maintenance, IT, and general service contracts. The role is responsible for executing purchasing activities, managing supplier relationships, preparing RFQs and POs, and ensuring that all procurement operations comply with company policies, project requirements, and applicable laws.

Key Responsibilities:

1.Procurement Operations:

• Execute the end-to-end procurement cycle in compliance with company policies and procedures.
• Prepare and issue RFXs, collect bids, evaluate offers, and recommend optimal sourcing solutions.
• Support tenders for MEP, IT and general service categories.
• Prepare and issue Purchase Orders (POs) and ensure proper documentation and approvals.
• Track the status of POs, contracts, and supplier commitments to ensure on-time execution.
• Maintain organized records of all procurement documentation, including contracts, POs, and supplier correspondence.

2.Supplier & Delivery Management:

• Follow up on goods and services delivery to ensure timeliness, completeness, and compliance with specifications.
• Coordinate with internal departments and site teams to confirm receipt and quality of delivered items.
• Monitor supplier performance, delivery accuracy, and contract fulfillment.
• Maintain good relationships and continuous communication with local and international suppliers.

3.Contract Support:

• Support the drafting and coordination of agreements between contractors, suppliers, and internal stakeholders.

4.Reporting & Analysis:

• Maintain accurate procurement data, supplier information, and financial tracking.
• Support to prepare regular reports on purchase status, pending deliveries, open POs, and payment progress.
• Support cost analysis and budget tracking to optimize procurement performance.

Other Duties:

• Participate in supplier meetings, industry exhibitions, and vendor evaluations.
• Identify new suppliers and cost-saving opportunities for project-related categories.
• Undertake any additional tasks assigned by the Head of Procurement & Contracts.

Qualifications:

• Bachelor's degree in business administration, preferred Mechanical, Electrical, Mechatronics Engineering or IT.
• Proficiency in English and Arabic (spoken, written, and technical communication).
• At least 1-3 years of experience in procurement, preferably in multinational, infrastructure, or industrial environments.
• Proven experience in managing RfXs, PO tracking and contract administration.
• Background in MEP, IT, and general procurement is highly desirable.
• Solid understanding of procurement processes, supplier management, and contract administration.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word) and ERP systems.
• Strong communication, negotiation, and analytical skills.
• Knowledge of customs clearance, shipment tracking, and import documentation is a plus.
• Strong ability to coordinate between procurement, logistics, finance, and technical teams.