Subcontracts Administrator

Job Overview:

Primoris Services Corporation is seeking a Subcontracts Administrator to support subcontracting activities within our Utilities operations.

This position manages day-to-day subcontract administration from initial request through execution, compliance, invoice support, and closeout. The Subcontracts Administrator works closely with Operations, Legal, Safety, Risk, Procurement, Accounts Payable, Project Controls, and subcontractors to ensure agreements and supporting documentation are accurate, properly approved, and maintained in accordance with company and project requirements.

Key Responsibilities

• Review and process requests for subcontracts, Work Releases, Purchase Orders, change orders, and other subcontract-related commitments.
• Prepare and issue subcontract agreements, Work Releases, Purchase Orders, and change orders using approved company templates and systems.
• Coordinate subcontractor onboarding and prequalification, including collection and review of required vendor, insurance, safety, and compliance documentation.
• Review scopes of work, proposals, pricing, approvals, and supporting documentation for completeness and accuracy.
• Coordinate contract redlines, commercial terms, and exceptions with subcontractors and internal stakeholders, including Legal when required.
• Review project and client requirements to help ensure applicable contractual requirements are incorporated into subcontract documents.
• Monitor subcontractor insurance, safety, licensing, and other compliance requirements and follow up on missing or expired documentation.
• Work with Accounts Payable, Operations, and Project Controls to research and resolve subcontract invoice discrepancies, commitment issues, coding problems, and missing documentation.
• Assist with invoice coding, retention, lien waivers, change orders, and subcontract closeout activities.
• Maintain complete and accurate electronic subcontract records in accordance with company document-retention requirements.
• Communicate directly with subcontractors and internal stakeholders to resolve routine contractual, compliance, documentation, and payment-related issues.
• Provide guidance to internal teams regarding subcontract processes, documentation requirements, and proper request submission.
• Identify contractual, financial, safety, or compliance concerns and escalate issues to the appropriate management or support function.
• Support departmental process improvements, training, system testing, and standardized work procedures.
• Manage multiple projects and priorities in a fast-paced, high-volume environment while meeting established deadlines.

Minimum Qualifications

• Associate degree in Business Administration, Supply Chain, Construction Management, Contract Administration, or a related field, or equivalent relevant work experience.
• Two or more years of experience in subcontract administration, procurement, contract coordination, construction administration, accounts payable, or a related business function preferred.
• Strong attention to detail, organization, follow-through, and problem-solving skills.
• Ability to manage multiple priorities and deadlines independently.
• Strong written and verbal communication skills.
• Ability to read and understand scopes of work, proposals, pricing, invoices, and contractual documentation.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Ability to work effectively with internal departments, project teams, management, and external subcontractors.

Preferred Qualifications

• Previous experience working with subcontractors in construction, utilities, engineering, or a related industry.
• Experience with subcontractor onboarding, insurance documentation, contract administration, or compliance.
• Experience preparing or administering subcontracts, Purchase Orders, Work Releases, or change orders.
• Experience with invoice reconciliation, lien waivers, retention, or subcontract closeout.
• Experience reviewing contract changes or coordinating contract redlines.
• Experience with Viewpoint, pVault, Smartsheet, Adobe Acrobat/Adobe Sign, Egnyte, or similar business systems.

What Success Looks Like

A successful Subcontracts Administrator is organized, responsive, and comfortable taking ownership of requests from start to finish. The ideal candidate can balance competing priorities, identify missing or inconsistent information, communicate requirements clearly, and work across departments to resolve issues before they affect project schedules, subcontractor payments, or compliance.

The position requires someone who can work independently within established procedures while recognizing when an issue requires escalation to management, Legal, Safety, Risk, or another responsible department.

Company Overview:

Primoris Services Corporation is a premier specialty contractor providing critical infrastructure services to the utility, energy, and renewables markets throughout the United States and Canada. Built on a foundation of trust, we deliver a range of engineering, construction, and maintenance services that power, connect, and enhance society. On projects spanning utility-scale solar, renewables, power delivery, communications, and transportation infrastructure, we offer unmatched value to our clients, a safe and entrepreneurial culture to our employees, and innovation and excellence to our communities. To learn more, visit www.prim.com and follow us on social media at @PrimorisServicesCorporation.

Benefits:

• 401k w/employer match

• Health/Dental/Vision insurance plans

• Paid time off

• 10 paid holidays

• Stock purchase plan

EEO Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Agency Statement

We are not accepting resumes from Third Party Recruiting Firms for this position. If you are an Agency or Search firm representative, contact the Primoris Talent Acquisition Manager directly for consideration. Primoris or its subsidiaries will not be responsible for any fees arising from the use of resumes and online response forms through this source. In addition, Primoris or its subsidiaries will not be responsible for any fees on unsolicited resumes that are submitted to any member of the Staffing or Operations team. Primoris has established an approved vendor program for this service and will only consider accepting submissions from those approved firms. For consideration in becoming an approved vendor, contact HR.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.