Facilities Manager

Job Title: Facility Manager

Reports to: Technical Engineering officer

Location: Lagos, Nigeria

Job Summary

The Facility Manager will be responsible for overseeing the effective management, maintenance and administration of the organisation's facilities, buildings, utilities and associated infrastructure. The role coordinates facility maintenance, manages service providers, monitors facility-related expenditure, ensures regulatory and safety compliance, and implements strategies that optimise facility utilisation, operational reliability and asset lifecycle performance.

Key Responsibilities

Facility Operations and Administration

• Oversee the day-to-day operations and management of the organisation's facilities, including office buildings, residential facilities, warehouses, workshops and other assigned premises.
• Ensure that facilities are adequately maintained, clean, secure and suitable for business operations.
• Coordinate facility-related services, including cleaning, waste management, landscaping, pest control, security support and general maintenance.
• Conduct regular facility inspections to identify maintenance needs, safety concerns and areas requiring improvement.
• Ensure the availability and proper functioning of essential facility services, including water supply, electricity, HVAC systems, plumbing and drainage.
• Establish and maintain facility management procedures and service standards.

Maintenance and Asset Management

• Develop and implement preventive and corrective maintenance programmes for buildings, infrastructure and facility equipment.
• Coordinate routine repairs, renovations, upgrades and facility improvement projects.
• Maintain an updated inventory of facility assets and ensure proper documentation of their condition, maintenance history and replacement requirements.
• Monitor the performance and condition of facility infrastructure and recommend timely interventions.
• Ensure that maintenance requests are attended to within agreed timelines.
• Identify opportunities to improve asset utilisation and extend the useful life of facilities and equipment.

Contractor and Vendor Management

• Identify, engage and supervise facility maintenance contractors and service providers in line with procurement procedures.
• Monitor contractor performance against agreed service-level agreements, quality standards and delivery timelines.
• Review completed works and ensure that services provided meet approved specifications.
• Coordinate contractor access to facilities and ensure compliance with organisational safety and security requirements.
• Maintain effective working relationships with vendors and escalate service delivery concerns where necessary.

Site Inspection and Facility Project Monitoring

• Conduct regular visits to organisational premises, project sites where facility related infrastructure or services are provided to assess their physical condition, functionality, maintenance requirements and general state of readiness.
• Monitor facility-related installation, maintenance, renovation and improvement works to ensure compliance with approved specifications, timelines and quality standards.
• Conduct physical inspections of buildings, utilities, infrastructure, equipment and other facility assets to identify defects, deterioration, safety concerns and maintenance needs.
• Coordinate on-site facility maintenance activities, wcoordinate contractors and service providers to ensure satisfactory delivery of assigned works.
• Monitor the progress of facility-related projects, identify implementation challenges and recommend appropriate corrective actions.
• Verify completed maintenance, repair and installation works before recommending acceptance or closure.
• Provide periodic reports on site inspection findings, facility conditions, outstanding maintenance issues and ongoing improvement projects.

Health, Safety and Environmental Compliance

• Ensure that facilities comply with applicable health, safety, environmental and statutory requirements.
• Coordinate regular safety inspections and risk assessments across assigned facilities.
• Ensure that fire protection systems, emergency exits, alarms and safety equipment are maintained and operational.
• Monitor compliance with workplace safety, environmental sanitation and waste management standards.
• Coordinate statutory inspections, facility certifications and other regulatory requirements.
• Ensure that identified safety hazards and facility defects are promptly addressed.

Budget and Cost Management

• Develop and monitor facility management budgets in collaboration with relevant departments.
• Monitor facility-related expenditure and identify opportunities for cost optimisation.
• Ensure efficient utilisation of utilities, maintenance materials and other facility resources.
• Review utility consumption patterns and implement initiatives to reduce avoidable operational costs.
• Prepare cost estimates for facility repairs, maintenance, upgrades and capital improvement projects.
• Monitor expenditure against approved budgets and provide periodic reports.

Space and Resource Management

• Coordinate the effective allocation and utilisation of office space, meeting rooms, common areas and other organisational facilities.
• Monitor facility capacity and recommend space utilisation improvements.
• Coordinate office relocation, workspace reconfiguration and facility expansion activities where required.
• Ensure that furniture, fittings, equipment and other facility resources are properly maintained and accounted for.

Reporting and Continuous Improvement

• Prepare periodic reports on facility conditions, maintenance activities, service provider performance and operational expenditure.
• Track facility maintenance requests, response times and resolution rates.
• Maintain accurate facility documentation, maintenance schedules, inspection reports and asset registers.
• Identify recurring facility-related issues and recommend sustainable solutions.
• Implement improvements that enhance service delivery, operational efficiency and user satisfaction.

Qualifications and Experience

• Bachelor's degree in Facilities Management, Estate Management, Building Technology, Engineering, Environmental Management or a related discipline.
• Minimum of 8 years' relevant experience in facilities management, property operations, building maintenance or administration.
• Relevant professional certification in Facilities Management (IFMA's Facility Management Professional (FMP) or Certified Facility Manager (CFM)
• Demonstrable experience in managing contractors, maintenance teams and facility-related projects.
• Experience in budget management, asset management and regulatory compliance.
• Experience within construction, engineering, manufacturing or other large-scale operational environments will be an advantage.

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