Analyst - Payroll

Communication

Internal Communication:

Payroll Team

Company Employees

Purpose:

-To support the team with troubleshooting and transfer of knowledge

-To answer any queries/ provide clarifications

HR Department Personnel

External Communication:

Banks.

Purpose:

Coordinate with bank officials regarding payroll matters, prepare bank assignment letters, and manage new pay card openings as required

Occupational Health & Safety and Environment

Accountability:

Are accountable for their acts and omissions.

Responsibility:

To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.

Authority:

To stop work if they think the work is unsafe.

Responsibilities/Communication/OHSE

Key Roles & Responsibilities

• Organize and execute all payroll functions efficiently and consistently, adhering to established operating procedures and company policies to ensure smooth payroll operations.
• Plan, develop, and optimize payroll processes by identifying opportunities for improvements, ensuring that all processes are streamlined and aligned with organizational goals.
• Run retroactive payrolls and make necessary adjustments before the final processing, ensuring accuracy and compliance with company policies.
• Execute the final payroll processing and securely upload files for online bank transfers, ensuring timely and accurate payment of all salaries and allowances.
• Perform troubleshooting tasks, such as error checking and validation, to ensure that payroll is processed accurately, and any issues are resolved promptly.
• Reconcile payroll reports to ensure data accuracy, consistency, and alignment with financial records, mitigating any discrepancies.
• Collaborate closely with the HCM team to set up, design, conduct User Acceptance Testing (UAT), and finalize new payroll elements, ensuring successful implementation and integration.
• Serve as the final signatory for payroll elements checks, ensuring all payroll components are thoroughly reviewed and approved before processing.
• Manage and maintain payroll systems by ensuring data integrity, compliance with company policies, and alignment with legal requirements.
• Conduct pre- and post-processing payroll audits to verify accuracy, ensure compliance, and complete overall reconciliation of payroll data.
• Perform quality checks and self-audits on salary changes by comparing current data with historical records to ensure consistency and correctness.
• Ensure timely payment of monthly payroll, including verification of allowances, benefits, and deductions, maintaining accuracy and compliance with all regulations.
• Ensure compliance with federal, state, and local payroll laws and regulations by staying updated on relevant legislation and applying this knowledge to payroll processes.
• Research and resolve payroll processing issues, including discrepancies in checks, reports, and files, ensuring prompt resolution and continuity of operations.
• Address and resolve payroll-related inquiries and discrepancies from employees and other stakeholders, providing accurate information and effective solutions.
• Thoroughly review and finalize Full and Final EOS Settlements to ensure accurate calculation of gratuity, leave pay, and other related elements, in compliance with company policies.
• Support team members by sharing knowledge, providing guidance, and ensuring effective knowledge transfer within the team to maintain operational continuity.
• Guide the team in troubleshooting and resolving payroll-related issues, ensuring that all problems are addressed efficiently and effectively.
• Optimize payroll processes to ensure efficient service delivery to all employees, continuously improving the payroll function to enhance employee satisfaction.
• Perform data collection and analysis in response to payroll-related inquiries, ensuring accurate and data-driven decision-making.
• Perform other job-related duties as assigned.

Minimum Qualification/Experiences/Skills

Education & Professional Qualification:

Bachelors degree

Professional Experience:

Min of 5 years in a similar position

Geographic Experience:

GCC experience is preferred

Computer Skills:

Oracle/ Excel knowledge

Language Skills:

English

Market/Industry/Functional Knowledge:

All Payroll related functions

Trouble shoot queries

Payroll audits