QSSK-OPERATIONS EXECUTIVE

JOB

TITLE: HR OPERATIONS EXECUTIVE

Location: Kisii, Kenya

About

This Job:

Q-Sourcing

Limited trading as Q-Sourcing Servtec is a manpower management solutions firm

operating in Uganda, Kenya, Tanzania, Rwanda, and South Sudan. We are seeking a

competent, skilled, and experienced HR Operations Executive to oversee

all HR operations and administrative tasks, ensuring smooth organizational

functioning, statutory compliance, and efficient staff and project

coordination.

Job

Summary:

Reporting

to the HR & Administration Manager, the HR Operations Executive will be

responsible for executing HR and administrative strategies in alignment with

company objectives. The role encompasses recruitment, onboarding, employee

relations, performance management, compliance, payroll coordination, training,

and administrative support, contributing to a productive and compliant

workforce environment.

Key

Roles and Responsibilities:

• Manage the

  recruitment process including identifying staffing needs, sourcing

  candidates, coordinating interviews, and onboarding new hires.

• Facilitate staff

  induction, orientation, and ensure smooth integration into organizational

  culture.

• Maintain

  accurate filing and retrieval of all HR and administrative records (both

  hard and soft copies).

• Track,

  consolidate, and report on staff leave, attendance, and HR data in

  collaboration with line managers.

• Oversee employee

  relations by addressing grievances, conducting investigations, resolving

  conflicts, and handling disciplinary procedures.

• Process

  payroll-related data including timesheets, leave balances, and ensure

  payroll accuracy.

• Manage staff

  performance management systems, including KPIs, goal setting, appraisals,

  feedback, and development plans.

• Organize staff

  meetings, prepare agendas, take minutes, and ensure action items are

  followed through.

• Prepare and

  submit monthly HR and administrative reports covering HR activities,

  compliance status, and project progress.

• Ensure

  compliance with Kenyan labor laws, statutory requirements (KRA, NSSF,

  NHIF), and internal company policies.

• Handle

  procurement requisitions, manage staff IDs, office supplies, and other

  resource needs for HR operations.

• Assess staff

  training needs and coordinate implementation of learning, development, and

  policy training programs.

• Draft reports,

  billing summaries, official correspondence, and maintain accurate records

  of HR and project documentation.

• Supervise

  administrative functions of staff on-site, ensuring tasks are completed

  efficiently and on time.

• Maintain the

  confidentiality, integrity, and security of all employee and operational

  records.

• Liaise with

  clients, statutory bodies, insurance providers, vendors, and external

  stakeholders as necessary.

• Assist in

  organizing employee wellbeing programs, company events, and welfare

  initiatives.

• Coordinate

  logistics for HR activities, trainings, interviews, and internal meetings.

• Identify skills

  gaps and develop closure strategies in collaboration with relevant

  departments.

• Ensure legal,

  contractual, and policy compliance for both staff and project activities.

• Participate in

  procurement planning and resource allocation for HR and administration.

• Foster a

  positive, engaging, and compliant work environment through effective

  communication and leadership.

Key

Relationships:

• HR &

  Administration Manager

• Line Managers,

  Finance & Procurement Teams, Project Administrators

• Clients,

  Vendors, Statutory Bodies, Insurance Providers

Requirements

Qualifications

and Experience:

• Bachelor’s

  Degree in Human Resource Management, Business Administration, or related

  field.

• Postgraduate

  Diploma in HR or Administration is an added advantage.

• Minimum 3 years’

  experience in HR operations and administration roles.

• Membership in a

  recognized HR professional body preferred.

• Strong knowledge

  of Kenyan labor laws, statutory compliance, and HR best practices.

• Proficiency in

  MS Office, HRIS systems, and payroll software.

• Experience in

  outsourcing services, consultancy, or administrative coordination roles is

  an added advantage.

Key

Skills:

• Strong

  organizational, planning, and time management skills.

• Excellent

  communication and interpersonal abilities.

• High attention

  to detail, accuracy, and confidentiality.

• Sound

  problem-solving, decision-making, and conflict-resolution capabilities.

• Knowledge of

  payroll processing, compliance, procurement, and HR reporting.

• Ability to

  multitask, manage pressure, and meet tight deadlines.

Application

Procedure:

Interested

and qualified applicants should submit their applications through the link

below:

Note: Only shortlisted applicants will be

contacted.

Q-SOURCING SERVTEC IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL

LEAD TO DISQUALIFICATION.