SPARES COORDINATOR

JOB TITLE: SPARES COORDINATOR

About This Job:

Q-Sourcing

Limited trading as Q-Sourcing Servtec is a man power management solutions firm

operating in the East African Region in the countries of Uganda, Kenya,

Tanzania, Rwanda, and South Sudan.On behalf of our client, we are looking for a

competent, skilled, and experiencedSpares Coordinator to work in

Kenya.

Job Summary

The

overall purpose of this role is to manage the inventory, sourcing, and

availability of critical spare parts, tools, and equipment required for the

efficient operation and maintenance of the dairy processing plant. The role

ensures that all technical spares are properly tracked, stored, and issued

promptly through SAP to minimize machine downtime and maintain optimal plant

performance.

DUTIES & RESPONSIBILITIES:

·Maintain an up-to-date inventory of all technical

spare parts, tools, and critical machine components in SAP.

·Identify, source, and procure quality spares,

parts, and tools from approved suppliers while ensuring cost efficiency and

quality standards.

·Coordinate the receipt, inspection, storage, and

issuance of technical spares and parts through SAP.

·Support maintenance and production teams by

ensuring the right spares are available at the right time to minimize downtime.

·Maintain an organized and clearly labeled spares

store, ensuring proper cataloging, shelving, and storage based on type,

criticality, and usage frequency.

·Monitor spare parts usage trends and prepare

re-order plans in SAP to avoid stock outs of critical items.

·Conduct periodic physical stock counts and

reconcile variances with SAP system reports.

·Work closely with maintenance teams to understand

equipment technical requirements and plan for long-lead spare parts

proactively.

·Ensure all obsolete, slow-moving, or redundant

spares are identified, recorded in SAP, and recommendations for disposal or

alternative use are made.

·Support the

Factory Manager and Maintenance Supervisor with technical insights regarding

equipment spare parts specifications and compatibility.

·Maintain proper records of spare parts warranties

and follow up on claims or replacements with suppliers when needed.

·Raise material requisitions, purchase orders, and

spare parts procurement documentation accurately and timely in SAP.

·Observe and enforce strict compliance to health,

safety, and environmental standards within the stores area.

·Attend meetings and training sessions as required.

·Any other responsibilities that may be

assigned to the jobholder by the supervisor from time to time.

KNOWLEDGE,

SKILLS, AND EXPERIENCE:

·Diploma in

Mechanical Engineering, Mechatronics, Industrial Engineering, Electrical

Engineering, or a related technical field.

·Specialized

training or certification in Inventory Management, Stores Management, or SAP

system usage.

·Minimum of

2 years’ hands-on experience in a manufacturing environment managing technical

stores or engineering spares.

·Mandatory

knowledge and working experience with SAP ERP system (Materials Management

and/or Plant Maintenance modules).

·Strong

knowledge of mechanical and electrical spare parts, tools, and technical

equipment.

·Proficiency

in SAP system for inventory management (Material Creation, Goods Receipt,

Issuance, Stock Monitoring, Reporting).

·Ability to

read and interpret equipment manuals, technical drawings, and spare parts catalogues.

·Inventory

management skills and experience with ERP stock control systems (SAP MM/PM).

·Good

negotiation and sourcing skills for spares procurement.

·Analytical

thinking and problem-solving ability.

·Strong

organization skills and attention to detail.

·Ability to

work independently and prioritize workload.

·Good

communication and teamwork skills.

·Strong

computer literacy (MS Excel, SAP, Inventory Databases).

·Awareness

of safety, quality, and regulatory requirements.

·Ability to

work under pressure with minimal supervision and meet deadlines

·Analytical thinking and problem-solving skills

Application procedure

Interested and qualified applicants

should submit their applications through the link below.

Note:

Only shortlisted applicants will be contacted.

Q-SOURCING SERVTEC IS AN EQUAL

OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.

Requirements

·Diploma in

Mechanical Engineering, Mechatronics, Industrial Engineering, Electrical

Engineering, or a related technical field.

·Specialized

training or certification in Inventory Management, Stores Management, or SAP

system usage.

·Minimum of

2 years’ hands-on experience in a manufacturing environment managing technical

stores or engineering spares.

·Mandatory

knowledge and working experience with SAP ERP system (Materials Management

and/or Plant Maintenance modules).

·Strong

knowledge of mechanical and electrical spare parts, tools, and technical

equipment.

·Proficiency

in SAP system for inventory management (Material Creation, Goods Receipt,

Issuance, Stock Monitoring, Reporting).

·Ability to

read and interpret equipment manuals, technical drawings, and spare parts catalogues.

·Inventory

management skills and experience with ERP stock control systems (SAP MM/PM).

·Good

negotiation and sourcing skills for spares procurement.

·Analytical

thinking and problem-solving ability.

·Strong

organization skills and attention to detail.

·Ability to

work independently and prioritize workload.

·Good

communication and teamwork skills.

·Strong

computer literacy (MS Excel, SAP, Inventory Databases).

·Awareness

of safety, quality, and regulatory requirements.