Executive Assistant

Position Summary:

Redaptive helps large companies modernize their infrastructure with no upfront capital. We fund and execute energy and equipment upgrades across their real estate portfolios, then measure the results so they can reinvest savings into growth. We call it Infrastructure Monetization.

Our company culture is exciting, collaborative, and fast paced. We are passionate about changing the world and helping our customers become more environmentally sustainable and profitable. From decarbonizing facilities to modernizing critical infrastructure, our work delivers measurable impact for our customers, communities, and the planet. We are looking for team members who are driven, passionate, and want to take on a diverse set of challenges to help grow a great company.

Founded in 2015 and headquartered in Denver, Colorado, Redaptive is comprised of over 350 employees and operates across 12,000+ sites in over 10 countries. Redaptive, Inc. is an equal employment opportunity employer, and all qualified applicants will receive consideration for employment. For more information, visit www.redaptive.com.

Position Summary:

Redaptive is seeking a highly organized and detail-oriented Executive Assistant. You will be responsible for managing Executives’ schedules, coordinating meetings, handling confidential information, and providing administrative support to Business Operations, including scheduling meetings, maintaining meeting notes, and other administrative tasks as needed. The ideal candidate will be highly organized, proactive, and able to manage priorities while collaborating with senior leaders and cross-functional teams across Denver, Colorado and Pune, India.

Responsibilities and Duties:

• Provide administrative support to executives in the United States and India including managing schedules, arranging meetings, managing travel arrangements, including booking flights, hotels, and transportation.
• Strategically plan and organize internal and external meetings, anticipating potential issues and providing innovative solutions.
• Act as a liaison between executives and other staff members and stakeholders.
• Consolidate meeting notes into clear, actionable summaries.
• Track action items and follow up to closure.
• Support Business Operations with light analysis and reporting.
• Coordinate project timelines, stakeholders, and follow-ups.
• Use AI calendar and email tools (e.g. Claude) to autonomously triage, prioritize, and draft responses to executive communications, escalating only when judgment is required.
• Monitor and manage budgets, expenses, and invoices.
• Conduct research and prepare reports and presentations for executives. (PowerPoint and excel)
• Maintain confidentiality of sensitive information and handle confidential documents with discretion.
• Identify and implement process improvements across the executive support function, including standardizing templates and communication workflows.
• Support Off site in US and India

Required Abilities and Skills:

• Excellent communication skills, including proficiency in written and spoken English.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong note-taking, synthesis, and action-item tracking.
• Comfort supporting multiple leaders and reprioritizing across them.
• High attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and calendar management software.
• Ability to work independently and take initiative.
• Willingness to work flexible hours to accommodate time zone differences, depending on the needs of the executives in the U.S.
• Experience working with executives in different time zones.

Education and Experience:

• Bachelor's degree preferred or related work experience.
• 5+ years of experience as an Executive Assistant, ideally supporting C-level or senior leaders in a global, fast-paced environment; comfortable operating independently in a hybrid setting.

Travel:

This role does not involve any international travel.

The Perks!

At Redaptive, we believe great work starts with great people - and we’re committed to supporting you every step of the way. From health and wellbeing to growth and flexibility, our benefits are designed to help you live well, work smart, and grow with us. We foster a fun, fast-paced, and collaborative culture driven by our passion for creating a more sustainable and profitable world. Join us to take on diverse challenges, grow your career, and help build a healthier planet.

• Live Well: Comprehensive health insurance for you and your family, access to wellness apps, second medical opinions, and an Employee Assistance Program for mental wellbeing.
• Financial Wellbeing: Competitive pay, bonuses, and equity participation that reward your contribution and commitment.
• Flexibility & Time Off: Enjoy generous paid time off, a hybrid work model, and family-first policies including paid parental leave.
• Growing Ahead: We offer continuous growth and learning programmes for upscaling, continuous growth. This includes - curated learning modules, online programmes, certifications and cross-functional opportunities. 2 in every 5 roles on an average are filled through internal talent - a reflection of our strong culture of growing from within.
• Redaptive Extras: Snack-stocked pantries, creative workspaces, and fun office events to collaborate and unwind.

The company is an Equal Opportunity Employer, drug-free workplace, and complies with Labor Laws as applicable. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.

Redaptiveis an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.