Research Associate

Company Overview:

Rostrum Education supports students and families in their journey to gain admission to the world’s most competitive universities. With personalised mentorship, expert guidance, and a proven track record, we help students craft strong, standout applications.

In the 2025 admissions cycle, our students secured 10+ Oxbridge offers and 15+ Ivy League offers, showcasing the strength of our strategies and the quality of our mentorship. From Oxford to Harvard, Cambridge to Columbia, we help ambitious students turn their aspirations into achievement.

With Rostrum, students benefit from a strategy that can increase their chances of admission up to 5 times, helping them turn their ambition into achievement and applications into success stories.

Position Overview:

The Research Associate is the operational backbone of Rostrum's research and capstone programme. You will keep students, parents, and mentors coordinated; keep every tracker, record, and document accurate and audit-ready; and make sure research, publication, and conference pipelines keep moving on schedule. You will work closely with counsellors, mentors, and partner organisations to ensure students have a smooth, well-supported research experience that strengthens their college applications.

This role suits someone who is highly organised, communicates warmly and promptly, pays close attention to detail, and takes ownership of follow-through.

Key Responsibilities:

1. Student, Parent & Mentor Communication

• Schedule and confirm mentor-student meetings, maintain calendars, and track mentor availability.
• Conduct research orientation and onboarding calls, explaining the process and timelines to students and parents.
• Follow up on pending documents, confirmations and deadlines; answer routine queries and escalate concerns without delay.
• Facilitate mentor-student communication and collect mentor feedback on time.

2. Mentor Outreach & Partnership Administration

• Assist with mentor outreach and maintain the mentor database and partnership pipeline, sharing status with the manager.
• Support MoU documentation; track renewal dates and flag upcoming expirations.
• Schedule and document periodic partnership review meetings and follow up on external collaborations.

3. Research Documentation & Project Tracking

• Maintain the central research tracker, student progress sheets, and project timelines.
• Organise student, mentor, publication and conference records, and research topic-mentor pairings; verify completeness.
• Track capstone and research progress and session completion against agreed milestones.
• Flag students who need research or capstone opportunities, or who are falling behind, in coordination with counsellors and mentors.

4. Publication, Conference & Project Operations

• Manage publication and conference submission trackers; follow up on requirements and deadlines for on-time submission.
• Assist with STEM support coordination and independent project tracking.
• Prepare meeting notes and maintain process documentation.

5. Training & Knowledge Contribution

• Attend training sessions and briefings, and apply feedback to improve accuracy and turnaround.
• Support documentation of SOPs and templates for team reference.
• Proactively flag process gaps or recurring issues to the manager.

Why Join Rostrum Education?

• Work with a highly experienced team of mentors, including former Ivy League and Oxbridge admissions officers.
• Gain hands-on experience in global university admissions consulting.
• Competitive salary and performance-based incentives.
• Opportunities for career advancement and professional growth in the education sector.
• Be part of a mission-driven organization dedicated to shaping students’ futures.