Administration Coordinator

Rotork is the market-leading global flow control and instrumentation company, helping our customers manage the flow or liquids, gases and powders across many industries worldwide.

Our purpose is Keeping the World Flowing for Future Generations.

The Administration Coordinator is responsible for supporting the day-to-day administrative and facility management activities of the organization. The role ensures smooth office operations, vendor coordination, infrastructure maintenance, travel arrangements, employee support services, and compliance with company policies.

• Ensure adherence to company policies, safety standards, and statutory requirements.
• Coordinate day-to-day office administration activities
• Support audits related to administration and facilities.
• Maintain records required for compliance and regulatory inspections. Maintain office records, files, and administrative documentation.
• Coordinate with HR team & drive HR initiatives across plant
• Promote and sustain 5S and housekeeping standards
• Manage office supplies, stationery, and consumables inventory.
• Ensure availability and proper upkeep of office facilities and equipment.
• Support employee onboarding and administrative formalities
• Coordinate maintenance of office, factory, and common areas.
• Monitor housekeeping, security, cafeteria, and transport services.
• Ensure timely resolution of facility-related issues. Conduct regular inspections to maintain workplace standards
• Coordinate with facility service providers and vendors.
• Process service requests and monitor vendor performance.
• Verify invoices and support payment processing activities.
• Support contract renewals and vendor compliance documentation
• Arrange travel bookings, accommodation, and transportation as required.
• Support employees with administrative queries and requests.
• Coordinate visitor management and meeting arrangements.

• Bachelor's Degree in Business Administration, Commerce, or related field.
• 3-5 years of experience in administration, facilities, or office management.
• Experience in manufacturing or industrial environments preferred.

• Strong administrative and organizational skills.
• Customer-service orientation
• Good communication and interpersonal abilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Vendor and facility management experience.
• Ability to prioritize multiple tasks and meet deadlines.
• Knowledge of basic statutory and compliance requirements