Full-Time House Manager & Family Assistant (with Strong Tech Skills)

Title: Full-Time House Manager & Family Assistant

Location: Scottsdale, AZ (85255)

Employment Type: Full-time (40 hours/week)

Compensation: $30-35/hour, based on experience (paid on the books)

Start Date: ASAP

Schedule: Monday-Friday, ~9 AM - 5 PM (flexibility appreciated)

Requirements

• Maintain a smoke-free environment
• Reliable transportation and clean driving record
• Able to pass background check
• Up-to-date on vaccinations (COVID, flu, etc.)
• Likes being around children
• Comfortable with dogs and attuned to family life
• Discretion and commitment to privacy required
• Tech-savvy and comfortable with digital tools (Notion, Google Calendar, Google Chat, Android apps). This is a must!
• Strong willingness to learn and adapt to new systems

About Our Family

We are a close-knit, joyful family of five with three young children (ages 7, almost 5, and nearly 3), a friendly 1.5-year-old Labrador, and a lively, activity-filled household. Our home sits on a golf course and is full of movement, projects, and a touch of joyful chaos. One parent works from home in a high-level, tech-focused role and frequently travels on short notice, while the other is a stay-at-home parent with a background in early childhood care.

We’re looking for a skilled, self-driven house manager/family assistant to bring structure, support, and calm consistency to our days. This person will play a key role in keeping our household running smoothly and supporting both parents and kids in the rhythm of daily life.

While this is not a nanny role, we value someone who genuinely enjoys children and can step in for light childcare support when needed - such as backup supervision, transitions, or family travel prep.

Above all, we want someone who feels like part of the extended family: someone who helps us build a home that feels good, flows well, and allows us to create more space for connection and quality time.

Who You Are

You are calm, steady, and solutions-oriented - someone who thrives in dynamic environments and stays a few steps ahead. You notice what needs to be done without being asked and bring thoughtful, grounded energy to the home.

You’re:

• Discreet, professional, and respectful of boundaries
• Warm and attuned to children (especially verbal, emotionally sensitive kids)
• Experienced in managing households and supporting busy families
• Efficient and organized, able to complete tasks in a timely, practical way
• Hospitality-minded, making spaces feel welcoming and well-ordered
• Comfortable managing a backlog of tasks, prioritizing daily needs while keeping longer-term projects on track
• Tech-literate (Notion, Google Workspace, Android programs) and open to learning new systems
• Fragrance-free (due to household sensitivities)
• Comfortable with dogs - walking, training reinforcement, and even supervising pool swims
• Respectful of religious and cultural values
• College-educated, articulate, and mature
• Adaptable and cheerful, with a consistently positive attitude

Bonus: Experience as a project manager, executive assistant, or in a tech-adjacent field is highly valued.

Core Responsibilities

Household Management & Organization

• Create and maintain household systems (closets, pantry, kids’ spaces, storage)
• Oversee donations, reduce paper clutter, and help automate bills when possible
• Prep the home for biweekly housekeeping (Mon & Fri mornings)
• Manage specialty laundry care and occasional dry cleaning
• Assist with guest casita prep and upkeep
• Track projects and follow through on improvements

Meal Planning & Prep

• Plan and prep simple, healthy family dinners (5 days/week)
• Respect dietary restrictions (two lactose-intolerant family members)
• Balance meal prep time with efficiency - nutritious meals without being tied up for hours
• Organize meal delivery or grocery services as needed
• Reset and clean the kitchen after prep

Errands & Inventory

• Grocery shopping, returns, gift shopping, pharmacy runs
• Track and restock pantry, fridge, toiletries, and supplies (Amazon, Costco, etc.)
• Research and order home, pet, or furniture items
• Manage home deliveries and organized mail

Laundry & Linen Care

• Wash, fold, iron/steam, and organize clothing and linens
• Manage seasonal wardrobe and bedding swaps

Pet Care

• Walks and daily exercise
• Reinforce training/commands
• Supervise swimming/pool time
• Schedule vet, daycare, and grooming appointments

Family Support & Logistics

• Occasional backup childcare or supervision
• Pack/unpack kids for school, activities, or camp
• Keep school paperwork, calendars, and registrations up to date
• Assist with finding and coordinating therapists/specialists as needed

Car & Home Oversight

• Fuel, clean, and organize vehicles
• Schedule maintenance (oil changes, inspections, etc.)
• Liaise with contractors, builders, and vendors (renovations, repairs, etc.)

Occasional Travel Support

• Research and plan travel logistics and accommodations
• Pack/unpack family and children
• Provide overnight support during trips if needed
• Suggest creative family experiences (e.g., glamping with the kids)

Qualities We Value

• Efficiency in tasks: Balanced approach to time and results - ensuring projects, meals, and routines are handled effectively.
• Positive and cheerful demeanor: We are seeking someone who brings uplifting, solution-focused energy to our home.
• Adaptability: Willing to pivot smoothly when children are home unexpectedly or schedules change.
• Proactive problem-solving: Able to anticipate needs, address issues, and keep projects moving forward.

To Apply

If this role sounds like the right fit, please email with:

• A short letter introducing yourself and why you’re a great fit
• Your updated resume
• Three professional references (with contact info)