Household Manager & Executive Assistant

Title: Household Manager & Executive Assistant

Location: Portland, OR (Greater Portland Area)

Employment Type: Full-time (40 hours/week)

Start Date: ASAP

Compensation: $30-35/hour, based on experience

Requirements: Non-smoker, reliable transportation, background check required, strong culinary/meal planning skills, tech-savvy, and comfortable around children and farm animals.

About Us

We’re an entrepreneurial family of four-two independent kids (ages 6.5 and 8)-building a life rooted in growth, purpose, and joy. We live on a small working farm, balancing real estate ventures, renovation projects, and family life with a mix of vision, humor, and flexibility.

We’re seeking more than just help-we’re looking for a long-term partner in running our home, someone who thrives in creating systems, loves to cook, and can bring both business acumen and heart to the role. Our family is deeply growth-oriented-spiritually, emotionally, and intellectually-and we want to work with someone who shares those values.

Who You Are

You’re a household czar -organized, proactive, and adaptable. You take initiative, create structure where it’s needed, and keep things running smoothly without needing to be micromanaged.

You’re confident in the kitchen, with experience in meal planning, prep, and baking, and you enjoy putting together delicious, nourishing meals. You’re resourceful in finding new recipes, building a family recipe book, and keeping the kitchen stocked and organized.

Beyond the kitchen, you’re tech-savvy, comfortable using tools like Google Suite and ChatGPT, and skilled at managing calendars, scheduling vendors, and researching solutions. You have business savvy, an eye for efficiency, and the curiosity to create systems that will serve the family for years.

Most importantly, you bring positive energy, emotional intelligence, and a growth mindset. You can balance our family’s visionary, big-picture style and calm, grounded approach-becoming the steady, flexible presence that holds the household together.

Key Responsibilities

Household Operations

• Create and maintain systems for household organization and efficiency
• Develop and update a household manual (vendors, routines, systems, best practices)
• Oversee vendors, contractors, and maintenance projects
• Tidy and prep home for regular cleaners; handle laundry and light cleaning when housekeeper is off
• Manage pantry systems, groceries, and restocking
• Run errands, coordinate repairs, track expenses

Cooking & Meal Support

• Plan and prepare at least 2 meals/week (with additional support as needed)
• Develop weekly menus, research recipes, and create a family recipe book
• Grocery shop and stock the kitchen efficiently
• Confident with cooking, meal prep, and baking -bonus if you love experimenting with bold, global flavors

Executive & Business Support

• Manage household and personal calendars
• Support scheduling, travel preparation, and occasional travel
• Conduct research for purchases, services, and projects
• Assist in organizing business-related tasks and special initiatives

What We’re Looking For

• Strong cooking and meal planning skills (non-negotiable)
• Exceptional organizational and communication skills
• Tech-savvy (Google Suite, ChatGPT, online research, Amazon, etc.)
• Experience managing vendors, scheduling, and household systems
• Growth-minded, positive, and flexible
• Ability to balance visionary energy with calm steadiness
• Local to the Greater Portland area (non-remote role)
• Long-term fit with a family committed to evolving together

Nice-to-Haves

• Experience in hospitality, personal assisting, or business operations
• Culinary training or professional cooking experience
• Comfort with gardening, small farm tasks, or DIY projects
• Multilingual skills or interest in teaching kids a second language

Perks

• Be part of a growth-oriented, values-driven family
• Opportunity for long-term stability with evolving responsibilities
• Work in a joyful, intentional, and purpose-led home
• A role where your skills in both cooking and organization make a lasting impact