Executive Assistant - Marketing Operations

Founded in 1999 by two brothers with a bold idea that good data can do great things, SALIX Data has grown into a trusted global partner serving more than 2,500 clients worldwide. Operating at the intersection of precision and purpose, we deliver Business Process Outsourcing, Forensic Collection, E-Discovery Processing, Cybersecurity, and Workflow Automation services, stepping in when the stakes are high and accuracy cannot be compromised. What truly distinguishes us is not just our technology, but our people. We do not hire to fill seats; we seek thinkers and builders who question, improve, and take ownership. By placing the right people in the right seats, we create the conditions where excellence follows naturally. Here, ideas are valued, growth is intentional, and roles are platforms for meaningful contribution rather than rigid boxes. The work is real, the expectations are high, and the impact is visible. SALIX stands for Service, Achievement, Leadership, Integrity, and eXpertise, principles that guide how we serve our clients and how we show up for one another every day.

We are looking for a highly capable Executive Assistant - Marketing Operations to support two senior business leaders across marketing, consulting, and operations.

This is a hands-on role for someone who enjoys bringing structure, clarity, and follow-through in a fast-moving environment. You will play a key role in ensuring priorities are managed effectively and work progresses smoothly across multiple areas.

This role is best suited for someone who is organized, proactive and confident in their communication, with the ability to take initiative and manage multiple responsibilities.

Executive Support

• Manage calendars, meetings, and scheduling priorities
• Organize and monitor inbox communication
• Coordinate travel and logistics
• Prepare meeting materials and track follow-ups
• Support document and presentation preparation

Marketing & Content Support

• Coordinate and schedule social media content
• Support email marketing campaigns
• Draft and edit content
• Conduct market and competitor research
• Support LinkedIn presence and content consistency

Operations & Project Coordination

• Maintain KPI trackers and performance reports
• Update CRM systems and track pipelines
• Coordinate projects and follow up on deliverables
• Track tasks across teams and stakeholders
• Support reporting and dashboard preparation

AI-Enabled Support

• Use AI tools (e.g., ChatGPT) to support:
  • Research and synthesis
  • Content drafting
  • Workflow organization
  • Data management and efficiency

Working Arrangement & Expectations

• This is a full-time, office-based position, with attendance required Monday to Friday.
• This role follows the U.S. Eastern Time Zone (ET). Depending on the time of year, working hours will be either 3:00 PM - 12:00 AM or 4:00 PM - 1:00 AM (Kenyan time) to align with U.S. Daylight Saving Time changes.
• Employees are expected to work on Kenyan public holidays that fall on regular workdays, based on business requirements.
• To meet operational and team needs, the successful candidate may be required to relocate if necessary for the role.

This arrangement is designed to ensure seamless collaboration with clients and team members while maintaining operational efficiency.

Must-Have Skills

• Excellent written English and strong attention to detail
• Strong organizational and planning ability
• Clear and confident communication skills
• Experience supporting senior leaders or teams
• Ability to create structured presentations (PowerPoint)
• Familiarity with AI tools such as ChatGPT
• Strong research and analytical thinking
• Ability to manage competing priorities effectively

Preferred Experience

• Marketing coordination or content support
• CRM systems and pipeline tracking
• KPI reporting or dashboard tracking
• Project coordination or operations support
• Experience in consulting or agency environments

We are looking for someone who:

• Takes ownership and follows through on tasks
• Thinks ahead and anticipates needs
• Pays attention to detail without losing the bigger picture
• Remains calm and structured under pressure
• Is comfortable working with evolving priorities
• Can translate ideas into clear, actionable steps

SALIX DATA is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.

To join us on this incredible journey, kindly submit your resume and cover letter highlighting your interest in the position and showcasing your relevant qualifications.

Applications will be considered on a rolling basis. Please note that only shortlisted candidates will be contacted.

We eagerly anticipate receiving your applications and embarking on this rewarding journey together, making a difference as we make the data meaningful.