Grant Writer, Senior

This job posting is only for candidates that are NOT current employees of Sandoval County. If you are a current employee, you must apply using the Workday Jobs Hub which can be found in the navigation menu on the left side of the screen when you log into Workday.

Department:

Pay:

Close Date:

Job Description:

GENERAL PURPOSE: Under general supervision, is responsible for the management, administration, submission, and coordination of grants and infrastructure capital improvement plans; researches and assists the GSD Director, County staff, and entities in identifying projects, gathering documentation, writing, and submitting grant proposals; gathers, compiles and monitors all ICIP requests; ensures completion of necessary requirements of various funding agencies; works with fund recipients and other departments in the County to ensure projects and funds meet federal and state law requirements; and performs other support functions as directed.

A job description is intended to present a general list of tasks/duties performed by employees within this job. Job descriptions are not intended to list all duties performed within the job.

MINIMUM QUALIFICATIONS:

Education and Experience:

• Bachelor’s Degree in Business or Public Administration, Accounting, Project Management, Communications or related field and three (3) years of experience in grant accounting, project management, program coordination or writing to include at least two (2) years of experience in grant application, grant writing, grant budgeting and grant reporting; OR an equivalent combination of education, training and experience.

Required Licenses or Certifications:

• Valid New Mexico driver’s license or ability to obtain a valid New Mexico driver’s license within 30 days of hire.

Additional Requirements:

• Ability to maintain a valid New Mexico driver’s license

SUPERVISION RECEIVED AND EXERCISED:

Position reports to the Director of General Services or designee; may exercise supervision over lower level staff.

ESSENTIAL JOB FUNCTIONS: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Plans, directs, coordinates and reviews the work of assigned staff; coaches, trains and motivates assigned staff; coordinates and/or provides staff training; assists in oversight of program workflow and prioritization of assigned projects and funding from pre to post award.

• Identifies, writes and applies for local, state, federal and private foundation funding sources for specific projects and programs as needed; reviews and provides guidance on grant proposals and applications prepared by other county staff for completeness, accuracy and timeliness.
• Conducts outreach to communities and organizations within the County to help them identify, plan, and prepare for funding opportunities; works with various stakeholders to build and strengthen relationships; conducts trainings and/or workshops on key areas on how to go about securing funding for projects; tracks and communicates latest updates and guidelines to Federal and State regulations, as well as provide general guidance and assistance when appropriate for funding needs.
• Serves as the primary point of contact for the grant program; manages requests for information; and prepares reports and supporting documentation on any program issues.
• In collaboration with other County staff, assists with developing grant budgets, financial reports, billing, and other documents to ensure grant compliance; works independently with project managers.
• Works with all county departments to identify projects and compile ICIP (Infrastructure Capital Improvement Plan) requests; enters and monitors requests in the state database(s); updates the state database(s) as required for awarded projects; tracks all agreements and expenditures in coordination with other GSD staff.
• Develops and maintains relationships with outside agencies and supports grant applications for projects directly impacting the community.
• Manages the County’s compliance with, and mandatory advisory committee for, the State’s Arts in Public Places program.
• Communicates regularly with other County personnel in explaining and interpreting the regulations, practices and policies regarding grant application and administration activities.
• Plans, schedules and conducts meetings related to grant matters including grant site visits, conducting surveys, making presentations to the community and elected officials, grant closeouts, and potential grant providers/funders.
• Provides support for the Grant Strategic Plan, Policies and Procedures manual which includes goals, objectives and measurable workload indicators for the grants function for all grants submitted by the county.
• May act in the place of the Director when the Director is not available.
• Performs other job-related duties as assigned.

Required Knowledge of:

• Operational characteristics, services, and activities of assigned area of responsibility.
• Principles and practices of grant management, record keeping and reporting.
• Processes, procedures, and practices of budget monitoring and administration.
• Basic mathematical principles.
• County and departmental policies and procedures.
• Research methods and report presentation.
• Budgeting, cost control and project management principles.
• Meeting deadlines, working with multiple projects, and coordinating the work of others.
• Analyzing and interpreting fiscal and accounting reports.
• Preparing informative and statistical reports.
• Gathering data and verifying information.
• Federal, state, and local laws and regulations related to grant administration.
• Principles of customer service and public relations.
• Filing systems and document retention.
• Modern office procedures, methods, and equipment including computers and computer applications such as word processing, spreadsheets, and statistical databases.
• English usage, spelling, grammar, and punctuation.

Required Skill in:

• Establishing, preparing, and maintaining compliant filing systems and accurate records and reports related to assigned functions.
• Participating in the preparation, administration, and monitoring of assigned budgets.
• Researching, compiling, analyzing, and interpreting data.
• Preparing clear, concise reports, correspondence and memoranda.
• Working cooperatively with other departments, County officials, and outside agencies.
• Responding to inquiries or requests from employees, department management, outside agencies, and the general public.
• Performing mathematical computations accurately.
• Interpreting, applying and effectively explaining applicable laws, codes, rules and regulations.
• Gathering data and verifying information.
• Working with equipment, tools, and materials required in area of assignment.
• Communicating effectively verbally and in writing, including public relations and public speaking.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public, including meeting and dealing tactfully with the public.
• Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve, and explain them.

Physical Demands / Work Environment:

• Work is performed in a standard office environment.
• Work frequently involves extended periods of time viewing a computer monitor and operating a keyboard.
• Work regularly requires speaking, hearing and utilizing a phone, calculator, cell phone, copier or fax machine.
• Work frequently involves manual manipulation of documents and file folders; and opening and closing file drawers.
• Essential and supplemental functions may require maintaining physical condition necessary for sitting, walking or standing for prolonged periods of time, bending, stooping, and lifting and carrying items weighing up to 25 pounds.
• May occasionally drive to temporary work locations for training or work related activities.