Senior Time & Absence Expert

Job Description Summary

Sandoz is going through an exciting and transformative period as a global leader and pioneering provider of sustainable Biosimilar and Generic medicines. By creating a new and ambitious path, it will provide a unique opportunity for us all, both professionally and personally.

As a Senior Time & Absence Expert you will be responsible for the end-to-end delivery of Time & Absence processes for Poland, ensuring compliance with local labor law requirements, operational excellence, and high-quality employee experience.

This role serves as the primary subject matter expert for Polish Time & Absence processes, providing expert guidance on working time regulations, absence management, leave administration, and payroll-related impacts. The position requires deep knowledge of Polish labor law, strong understanding of Time & Attendance to Payroll dependencies, and the ability to manage complex and sensitive cases.

Job Description

Key responsibilities:

• Provide functional coordination and day-to-day support to a team of two Time & Absence Experts.Coordinate workload distribution and support prioritization of activities. Coach and mentor team members, supporting capability development and knowledge sharing.
• Support onboarding and training of new team members.

• Manage and execute complex Time & Absence transactions and employee lifecycle events. Act as the primary point of expertise for complex Time & Absence cases and escalations.

• Ensure accurate administration of working time, overtime, absences, leave entitlements, working schedules, and attendance records - all in compliance with Polish labor law and company policies.
• Serve as the subject matter expert on Polish labor law related to: working time regulations; overtime and additional compensation; shift work and work schedules ; annual leave administration; sick leave and other absences; family-related leaves and employee entitlements ; attendance recording requirements.
• Monitor regulatory changes and assess their impact on operational processes and ensure processes and documentation remain compliant with local legislation.
• Execute operational controls and quality reviews to ensure process accuracy and compliance. Support internal and external audits by providing required documentation and process expertise.
• Act as the key liaison between Time & Absence and Payroll. Support payroll cut-off activities and retroactive corrections. Assess the payroll impact of absences, overtime, time corrections, and schedule changes.

• Ensure accurate and timely delivery of payroll-relevant data.Investigate and resolve discrepancies impacting payroll calculations. Partner with Payroll and HR stakeholders
• Identify, recommend, and implement opportunities for process simplification, standardization, automation, and optimization. Support local, regional, and global projects impacting Time & Absence processes. Maintain and enhance process documentation, work instructions, and knowledge articles.

Our requirements:

• Minimum 5 years of experience in Time & Absence, HR Operations, Payroll Operations, or a related field- advanced expertise in Time & Attendance and Absence Management processes.

• Proven experience supporting Time & Attendance processes for Poland.

• Strong knowledge of Polish labor law, particularly working time and absence regulations. Solid understanding of Time & Attendance and Payroll interdependencies.
• Experience handling complex employee cases and regulatory requirements. Experience in providing guidance, coaching, or coordination within a team environment.
• Experience in working in a shared service, HR Operations, or international environment is preferred.
• Strong understanding of payroll-impacting time data and payroll integration points.

• Ability to interpret and apply labor legislation in operational practice.

• Strong analytical and problem-solving skills. High attention to detail and commitment to quality.

• Excellent stakeholder management and communication skills.

• Ability to balance operational delivery with team coordination responsibilities.
• Continuous improvement mindset with a proactive and customer-focused approach.

• Experience with Workday, Workforce Software, SAP HR or similar HRIS and Time systems.

• Strong proficiency in Microsoft Excel and data analysis.

• Fluent Polish and English (written and spoken).

Nice to have:

• Familiarity with ticketing and case management tools (e.g., ServiceNow) is an advantage.

Compensation Structure & Criteria:

Sandoz compensation is determined by job level, qualifications, niche skills, experience, and location within company salary ranges. Fully proficient and highly effective employees can expect a starting salary around market median, with those new to the level or with less functional depth at the lower end of the range and those with sustained superior or niche skills towards the higher end of the range. Internal equity and external market data inform our range placement. Annual salary reviews consider performance outcomes, market alignment, and business needs.

Job location: Warsaw, Poland

Work mode: hybrid - few days/week working in the office

Pay range (monthly salary): gross/zł 10 518-19 532

Variable compensation:

-annual performance-based bonus: 15%

-employee share program;

Additional benefits include:

• Lunch card worth 450 zł per month
• Laptop,
• Medical care
• Life Insurance
• Retirement plan
• Multisport or Kultura + card (co-financed by the employee)
• Additional 2 days off
• Language learning platform

Pay frequency: monthly

Expected weekly working hours: 40h

Contract type: Fixed-term contract

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Why Sandoz?

Generic and Biosimilar medicines are the backbone of the global medicines industry. Sandoz, a leader in this sector, provided more than 900 million patient treatments across 100+ countries in 2024 and while we are proud of this achievement, we have an ambition to do more!

With investments in new development capabilities, production sites, new acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients gain access to low-cost, high-quality medicines, sustainably.

Our momentum is powered by an open, collaborative culture driven by our talented and ambitious colleagues, who, in return for applying their skills experience an agile and collegiate environment with impactful, flexible-hybrid careers, where diversity is welcomed and where personal growth is supported!

Join us!

Join our Sandoz Network: If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Sandoz and our career opportunities, join the Network here: https://www.sandoz.pl/kariera/

Skills Desired

Change Management, Curiosity, Data Privacy, Employee Experience, HRIS (Human Resource Management System), Hr Operations (Hr Ops), HR Service Delivery, Human Resource Management System, Human Resources (HR), Human Resources Management, Labour Law, Payroll, Sdm, Service-Level Agreements (Sla), Talent Development