Facility Manager

Services Afri 9in Ltd is a diversified company operating across different sectors: currently major in Hospitality, Consumer Goods, and Oil & Gas. In the hospitality sector, the company operates a lounge, eatery, and unisex salon, providing quality services and a welcoming experience for its customers. In the consumer goods sector, the company engages in retail and wholesale trade through its supermarket & village market operations, supplying a wide range of products to meet customers’ everyday needs. The company is also involved in the oil and gas sector. Services Afri 9in Ltd is committed to delivering quality products and services, maintaining high standards of professionalism, and ensuring customer satisfaction.

Job Title: Facility Manager

Location: Benin city, Edo

Employment Type: Full-time

Employment Type: Full-time; structured probation and performance-based confirmation
Primary Location: KEV’S Place & More, Benin City, Edo State; responsibility across Afri-9 Group operating locations
Reports To: Operations Manager / Chief Operating Officer; executive accountability to the Managing Director / CEO
Department: Operations / Facilities & Technical Support Services
Functional Interfaces: Head of Administration, Finance/Accounts, Data Analysis, Procurement, Store/Warehouse, Security, HR, Food Manager, Retail Operations and Business-Unit Heads
Direct / Functional Reports: Maintenance Supervisor, Electrician, Plumber, Generator Engineer/Technician, HVAC/Refrigeration Technicians, Welders/Fabricators, Civil/Building and Grounds Team, Housekeeping/Pest/Waste Coordinators and approved service providers
Document Status: Controlled Recruitment and Role Document – Foundation Issue 1.0

The Opportunity

• Afri-9 Group is seeking a technically grounded, disciplined and execution-focused Facility Manager to protect the reliability, safety, appearance and commercial readiness of its buildings, utilities, equipment and support infrastructure across Oil and Gas, Hospitality, and Consumer Goods Retail and Wholesale operations.
• The successful candidate will build a preventive-maintenance culture, coordinate internal technicians and external service providers, control maintenance costs and materials, improve asset uptime, and ensure that every facility supports safe, uninterrupted and customer-ready operations.
• This is a hands-on institutional facilities leadership role – not merely a repair coordination position.

Key Responsibilities

• Lead facilities management, preventive maintenance, repairs, technical response and asset-reliability planning across assigned locations.
• Coordinate electrical systems, generators, solar/inverter systems, HVAC and refrigeration, plumbing, water, civil works, roofing, drainage and grounds.
• Maintain commercial kitchens, bakery equipment, bars, grills, cold rooms, retail equipment, offices, warehouses, staff accommodation and support facilities.
• Establish work-order, inspection, preventive-maintenance, spare-parts, materials, contractor, warranty and asset-history controls.
• Manage emergencies, downtime, safety risks and service failures with Operations, Security, HSE, Finance, Procurement and Data Analysis.
• Control approved maintenance OPEX and CAPEX, quotations, variations, materials, workmanship, testing, handover and payment evidence.
• Produce accurate daily, weekly and monthly reports on uptime, jobs, cost, risk, utilities, vendors, assets, incidents and replacement priorities.

Requirements

• Minimum seven years of relevant facilities, engineering, building-services or maintenance experience, including at least three years in a supervisory or multi-site role.
• Practical competence in preventive maintenance, electrical/power systems, generators, HVAC/refrigeration, plumbing, civil works, fire safety and contractor control.
• Strong work-order, budgeting, quotation review, asset-register, Excel, reporting and root-cause analysis capability.
• High integrity, safety discipline, technical judgement, urgency, leadership, documentation and accountability

Role Purpose

• To provide one accountable facilities-management system that keeps buildings, utilities, equipment and support infrastructure safe, available, efficient, presentable and fit for commercial operations while protecting company assets, people, customers, revenue and reputation.

Business Context:

• Afri-9 Group currently operates in Oil and Gas, Hospitality, and Consumer Goods Retail and Wholesale. The Facility Manager must coordinate preventive maintenance, breakdown response, service providers, asset records, utility continuity and project works across customer-facing outlets, kitchens, bakery, lounge, sports bar, supermarket, stores, offices, warehouses, fuel-service assets and other assigned facilities.

Required Outcomes

Safe & Compliant Facilities
Buildings, equipment and work areas meet approved safety, hygiene and operational standards.Reliable Utilities
Power, water, cooling, drainage, gas and critical services support uninterrupted operations.Preventive Maintenance
Planned inspections and servicing reduce emergencies, downtime and repeated failures.Controlled Cost & Materials
Jobs, quotations, parts, labour, variations and payments are authorised and traceable.Asset Visibility
Every critical asset has an owner, condition, service history, warranty and replacement status.Professional Service Providers
Internal technicians and contractors deliver safe, timely, documented and testable work.

Authority and Boundaries:

• May inspect facilities, raise work orders, schedule approved maintenance, assign technicians and recommend emergency containment actions.
• May stop unsafe equipment or work, isolate a risk where competent to do so, and escalate any condition threatening life, property, revenue or compliance.
• May recommend repair, replacement, contractor engagement, materials, spare parts, project scope and capital priorities, subject to approval limits.
• May accept completed work only after testing, inspection, materials reconciliation, defect close-out and user confirmation.
• May not commit company funds, vary approved scope, select a conflicted supplier, approve own payment or authorise unsafe shortcuts outside delegated authority.
• May not conceal repeated failure, poor workmanship, downtime, missing parts, cost overrun, safety incident or incomplete work.

Operating Doctrine:

• Inspect. Diagnose. Plan. Authorise. Execute. Test. Record. Reconcile. Improve.
• The role operates under Publication ENIL-000. No maintenance job is complete until the work, materials, money, removed parts, testing, safety, evidence, handover and outstanding actions have been reconciled.

Principal Responsibilities
Facilities Leadership and Maintenance Strategy:

• Develop the annual, quarterly and monthly facilities plan, maintenance budget, critical-asset priorities and replacement roadmap.
• Establish one work-order, inspection, approval, execution, testing, handover and closure system across all locations.
• Maintain the facilities authority matrix, emergency contacts, service-level standards, escalation thresholds and management decision log.
• Lead daily technical reviews, weekly maintenance meetings, monthly performance reviews and quarterly asset-condition planning.

Preventive, Predictive and Corrective Maintenance:

• Create asset-specific preventive-maintenance calendars based on risk, manufacturer guidance, workload, condition and operating history.
• Ensure inspections, servicing, lubrication, calibration, cleaning, testing and replacement tasks are completed and evidenced on time.
• Investigate repeated failures using root-cause analysis; prohibit endless temporary repairs that transfer risk or increase lifecycle cost.
• Classify jobs as emergency, urgent, routine or planned/capital work and monitor response, downtime, completion and repeat fault.

Electrical, Power, Generator and Renewable-Energy Systems:

• Coordinate electrical distribution, panels, breakers, cabling, earthing, lighting, sockets, motors, pumps, generators, ATS and approved solar/inverter systems.
• Maintain generator service, load, fuel, oil, coolant, battery, run-hour, overhaul, test and spare-parts records.
• Prevent overloaded circuits, exposed wiring, unauthorised connections, bypassed protection and unsafe live work.
• Track power availability, diesel consumption, runtime, failures and energy-efficiency opportunities with Finance and Data Analysis.

HVAC, Refrigeration, Plumbing, Water and Drainage:

• Maintain air-conditioning, cold rooms, refrigerators, chillers, extractors, ventilation, water storage, pumps, pipes, toilets, sinks and drainage systems.
• Implement filter cleaning, gas/leak checks, temperature monitoring, descaling, flushing and scheduled servicing.
• Respond promptly to leaks, blockages, water contamination, inadequate cooling, condensation and wastewater risk.
• Protect food, beverages, customers and equipment through temperature, hygiene and moisture-control standards.

Civil, Building Fabric, Roofing, Grounds and Accessibility:

• Inspect roofs, ceilings, walls, floors, doors, windows, stairs, railings, drainage, paving, fencing, signage, paintwork and structural defects.
• Coordinate welding/fabrication, masonry, carpentry, painting, waterproofing, landscaping and approved renovation works.
• Maintain safe access, customer circulation, loading areas, parking, external lighting and weather protection.
• Escalate structural movement, major cracks, roof failure, flooding, erosion or other defects requiring specialist engineering review.

Equipment, Safety, Contractors, Assets & Projects
Commercial Kitchen, Bakery, Bar and Hospitality Equipment:

• Maintain industrial cookers, ovens, mixers, proofers, grills, extractors, fryers, warmers, dishwashing, refrigeration and service equipment.
• Coordinate heat, gas, ventilation, electrical load, water, drainage and fire controls before installation or recommissioning.
• Keep equipment manuals, warranties, service history, breakdown records and approved technician contacts current.
• Partner with the Food Manager and Operations to minimise downtime, contamination risk, service delay and production loss.

Fire, Safety, Security and Emergency Response

• Coordinate fire extinguishers, alarms, emergency lighting, exits, evacuation routes, isolation points and emergency-access readiness with the CSO/HSE function.
• Ensure permits, PPE, lockout/isolation, hot-work control, ladders, lifting and restricted-area rules are applied to technical work.
• Maintain emergency response contacts and support incident containment, evidence preservation, investigation and corrective action.
• Never allow speed, customer pressure or production targets to override life safety.

Contractors, Service Providers and Procurement Interface:

• Maintain an approved service-provider register by speciality, competence, insurance/qualification where applicable, pricing, warranty and performance.
• Require inspection, written diagnosis, detailed quotation, scope, materials, labour, timeline and warranty before non-emergency work begins.
• Obtain comparison quotations where required; declare conflicts and prevent splitting, inflated quantities or undocumented variations.
• Verify work, materials and evidence before recommending payment; poor workmanship must be corrected under agreed terms.

Asset, Materials, Spare Parts and Removed-Parts Control

• Maintain the facility asset register with tag, location, custodian, condition, value, warranty, service history and next action.
• Control spare parts, tools, materials received, issued, used, returned, damaged, wasted and balanced through approved registers.
• Ensure removed or replaced components remain company property until authorised disposal or return.
• Set minimum critical-spare levels and prevent stockouts, unauthorised removal and duplicate purchasing.

Cleaning, Waste, Pest Control and Environmental Standards:

• Coordinate housekeeping, deep cleaning, pest control, waste segregation, grease management, drainage hygiene and external cleanliness.
• Define cleaning standards and responsibilities for technical rooms, kitchens, customer areas, stores, toilets and staff facilities.
• Monitor chemical use, storage, contractor performance and evidence; escalate infestation, contamination or environmental risk immediately.

Projects, Renovations and CAPEX Delivery:

• Develop clear scope, BOQ, budget, schedule, responsibility matrix, material register, quality standard and commissioning plan for approved projects.
• Track progress, cost, variation, materials, workmanship, risks, snagging, testing, handover and post-completion defects.
• Coordinate Finance, Procurement, Data Analysis, Security, Operations and users before closure and capitalisation.

Documentation, Reporting and Continuous Improvement:

• Maintain daily job updates, weekly exceptions and monthly reports covering uptime, downtime, cost, jobs, utilities, incidents, vendors and asset risk.
• Use data to prioritise replacement, energy saving, training, vendor changes and preventive action.
• Preserve source records, photographs, quotations, approvals, invoices, test results, handover and warranty evidence under the approved filing system.

Key Performance Indicators

KPIMeasureInitial Control IntentCritical utility availabilityPower, water, cooling and other critical-service uptime≥98% or approved site targetPreventive maintenanceScheduled tasks completed on time with evidence≥95%Work-order SLAJobs completed within approved response and closure time≥90%Repeat-fault rateClosed jobs recurring within the defined review period<5% or improving trendCost controlActual cost against approved budget and authorised scopeWithin approved varianceAsset / materials accuracyAssets, spare parts and materials correctly recorded and balanced≥98%Safety and compliancePreventable major incidents and unresolved critical risksZero major preventable incidentsRecord timelinessRequired source records and reports complete and on time≥98%

Reporting Rhythm

CadenceRequired ReportDailyOpen jobs, emergencies, downtime, utility status, materials, contractor activity, risks and decisions required.WeeklyPreventive maintenance, overdue jobs, repeated faults, cost, service providers, spare parts, safety and next-week plan.MonthlyAsset uptime, maintenance cost, energy/fuel, projects, incidents, vendor performance, replacement priorities and management actions.QuarterlyAsset-condition review, lifecycle cost, contracts, capability, compliance, CAPEX priorities and strategic facility plan.

Education and Experience

• HND, B.Sc., B.Eng. or B.Tech. in Facilities Management, Engineering, Building Technology, Estate Management or a related discipline; a strong trade background with proven leadership may be considered.
• Minimum seven years of relevant experience, including at least three years supervising maintenance teams, contractors or multiple facilities.
• Experience in hospitality, retail, FMCG, industrial services, fuel operations or other high-uptime customer-facing environments is an advantage.
• Knowledge of HSE, fire safety, work permits, contractor control, maintenance budgeting, asset registers and preventive-maintenance systems.
• Competence in Excel, Word, maintenance registers, dashboards and preferably CMMS/work-order software.

Technical and Behavioural Competencies:

Competency AreaRequired StandardTechnicalPreventive maintenance, diagnosis, electrical/power, generator, HVAC/refrigeration, plumbing/water, building fabric, kitchen equipment and fire systems.CommercialBudget control, quotation analysis, lifecycle cost, vendor negotiation, warranties, scope control and project tracking.LeadershipDeployment, supervision, coaching, accountability, emergency coordination and cross-functional communication.AnalyticalRoot-cause analysis, risk prioritisation, cost/uptime trends, replacement decisions and evidence-based reporting.ConductIntegrity, safety discipline, urgency, respect, confidentiality, conflict disclosure and refusal of unsafe or unsupported shortcuts.

First 90-Day Deliverables:

PeriodMandatory DeliverablesDays 1–15Audit facilities and critical assets; identify life-safety, uptime and compliance risks; map technicians, vendors and urgent actions.Days 16–30Issue asset register, condition grades, work-order register, preventive-maintenance calendar, emergency contacts and critical-spares baseline.Days 31–45Implement daily/weekly routines and standardise fault reporting, quotation review, materials control, testing, handover and closure.Days 46–60Stabilise power, HVAC/refrigeration, plumbing, kitchen/bakery and fire-system maintenance; train staff and service providers.Days 61–75Launch KPI, utility/cost and contractor scorecards; review repeat faults and corrective actions.Days 76–90Present annual maintenance plan, CAPEX/replacement priorities, contract recommendations, system gaps and Foundation Review 1.

Appointment and Probation Conditions:

• Appointment is subject to satisfactory identity, qualification, employment, reference and integrity verification.
• The successful candidate will complete a structured probation period with written deliverables, KPIs and management reviews.
• The role requires site movement and reasonable emergency/on-call support, including weekends or public holidays when authorised.
• Confirmation depends on competence, conduct, safety, control integrity, results and signed confidentiality/conflict/asset/safety acknowledgements.

Prohibited Conduct

• Unauthorised purchases, repairs, installations, scope changes, payments, supplier arrangements or removal of company property.
• Approving one’s own quotation, work, material receipt, completion, invoice or payment without independent review.
• Inflated quantities, false evidence, split quotations, kickbacks, conflicts of interest or personal benefits.
• Bypassing safety controls, concealing defects or losses, falsifying records, or forcing incomplete work to closure.

Recruitment and Selection Process

StageAssessment1Application and document screening2Technical knowledge and controls assessment3Practical facility walk-through, written audit and 30-day stabilisation plan4Management presentation and panel leadership/ethics interview5Reference, qualification and integrity verification

Salary

• N180,000 – N250,000 monthly.

Application Closing Date
31st October, 2026.

How to Apply: Interested and qualified candidates should send their CV, one-page facilities leadership note, salary expectation, availability date and a brief example of a major facility or maintenance improvement you personally led to: [email protected] using the Job Title as the subject of the mail.

Note

• Call / WhatsApp: […]
• Shortlisted candidates will complete a practical facility audit, technical case exercise, management presentation, panel interview and reference/integrity checks.