HR Operations Specialist

About the Role

We are looking for an HR Operations Specialist to be the in-country HR for our team in Vietnam. You will report to the Head of HR, SEA, who is based outside Vietnam, and work alongside regional HR Ops colleagues. That makes you the HR presence on the ground, working with a high degree of independence and with clear escalation lines behind you. You advise managers and employees, make sound calls on what policy doesn’t cover, and bring clear recommendations when something needs escalating.

You will also own the HR operations and workplace that keep our Vietnam team running. You will work closely with regional HR colleagues across Southeast Asia.

What You'll Own

HR Advisory & Employee Relations (Vietnam)

• Be the first point of contact for Vietnam employees and managers on HR and people matters. Advise on policy and Vietnam labour law, and decide how to handle situations between the rules, such as contract questions, leave edge cases, and early-stage employee concerns.
• Run early-stage employee relations intake and documentation. When you escalate, bring the facts, the risks, and a recommendation, not just a question.
• Spot recurring issues and work with regional HR to fix root causes. Represent Vietnam’s local requirements in regional discussions and initiatives.

HR Operations

• Own the employee lifecycle end to end (onboarding, contract administration, probation, renewals, transfers, exits) and the accuracy and integrity of HR data in BambooHR, which feeds payroll, reporting, and audits.
• Own the final accuracy check on payroll, social insurance, and PIT. Payroll is prepared through automation and processed through our payroll vendor, and you validate it before submission, catch errors before they reach employees, and can prepare payroll when needed. Manage payroll, insurance, and other HR vendors, including invoice reconciliation and renewals.
• Maintain statutory filings and compliance documentation, including the salary scale, social insurance and tax audit readiness, and tracking of regulatory changes. Prepare HR metrics and compliance reports for leadership where required.
• Use and improve AI and automation in HR workflows, such as document generation, payroll checkers, and query handling, working with regional HR on what gets built.

Workplace

• Run day-to-day office operations (facilities, supplies, safety, meeting rooms, pantry), largely through vendors, and partner with IT and regional facilities on equipment and workplace technology.
• Coordinate wellness, team events, and engagement activities.

Essentials to Succeed

• Bachelor’s degree in HR, Business, or a related field.
• Minimum 4 years in HR operations or HR generalist roles, including payroll, social insurance, and statutory compliance, plus exposure to employee relations or first-line HR advisory work.
• Strong working knowledge of Vietnam labour law, social insurance, and PIT, enough to validate payroll outputs and pick up preparation when needed.
• Sound judgment, maturity, and agency: comfortable working independently, making calls on ambiguous employee matters, holding a position with managers, and knowing when and how to escalate.
• Demonstrated use of AI or automation tools in your own work (e.g., generative AI for documents, workflow automation, scripts or checkers), HRIS experience (BambooHR a plus), and high standards of data accuracy.
• Fluent Vietnamese for local requirements and contractual matters, and strong spoken and written English for regional collaboration and discussion.