Executive Assistant (Design and Strategic Projects)

Overview

Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai’s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate. Our portfolio spans Lifestyle & Entertainment, Destinations, Real Estate, Hospitality, and F&B, including Skydive Dubai, Deep Dive Dubai, XDubai, Dubai Harbour, Kite Beach and more.

As Shamal Holding continues to grow, we’re in search of an Executive Assistant - (Design and Strategic Projects). The purpose of the role is to support the Design and Strategic Projects team within the CEOs Office, this involves a comprehensive range of tasks that support the team’s ability to operate effectively.

Responsibilities

• Manage calendars, meeting schedules, travel arrangements, and logistical requirements for the Design & Strategic Projects team.
• Coordinate and schedule design review workshops, team meetings, project meetings, and other departmental activities, including agenda preparation and follow-up on action items.
• Provide administrative support to the Design & Strategic Projects and Design & Development teams, including managing communications, drafting correspondence, coordinating approvals, and supporting routine processes.
• Act as a key point of contact for internal and external stakeholders, ensuring requests are coordinated and followed up in a timely manner.
• Maintain accurate records, filing systems, meeting documentation, and departmental correspondence.
• Coordinate hospitality, venue bookings, visitor access, parking arrangements, and other logistics for meetings, workshops, off-site events, and visiting stakeholders.
• Support the administration and tracking of departmental documentation, approvals, and other operational requirements.
• Provide ad hoc administrative and operational support to the Design & Development function and undertake other duties as assigned.
• Handle confidential and sensitive information with discretion and professionalism.

Qualifications

• Minimum 5 years of experience providing executive support to C-suite executives, senior leadership teams, or business functions requiring complex calendar management, stakeholder coordination, and confidential administrative support.
• Bachelor's degree in business administration, management, or a related field.
• Proven experience in an executive support role, preferably in a fast-paced corporate environment.
• Excellent organisational and multitasking skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong communication and interpersonal skills, with the ability to build relationships and collaborate with diverse stakeholders.
• High level of discretion and integrity, with a demonstrated ability to handle confidential information appropriately.
• Proficiency in Microsoft Office Suite and other productivity tools.

For more information about Shamal, please visit our LinkedIn page: https://www.linkedin.com/company/shamalholding/

Note:

Due to a high influx of profiles, only shortlisted candidates will be contacted.