Time and Attendance Administrator

Responsibilities:

Time & Attendance Administration

• Administer the Time and Attendance on Jarrison Systems
• Capture and maintain employee attendance records.
• Process shift schedules, overtime, and leave transactions.
• Monitor daily attendance and identify exceptions.
• Investigate and resolve attendance discrepancies.
• Generate attendance and exception reports for management.
• Liaise with supervisors regarding missing or incorrect clocking’s.
• Support payroll by ensuring time data is complete and accurate.
• Maintain employee biometric and system records.
• Ensure compliance with company policies and labour legislation.
• Provide user support and basic training to employees and supervisors.

Payroll Administration

• Process monthly client payrolls on PaySpace, including full monthly, fortnightly, and weekly cycles.
• Capture and audit all payroll input such as new hires, terminations, variable earnings/deductions, and changes.
• Maintain and update employee payroll records.
• Manage and time recording on Jarrison Systems.
• Ensure the accuracy and timely submission of payroll outputs, including payslips, reports, statutory declarations, and third-party payments.
• Handle client queries effectively, provide support on T&A compliance, and maintain high levels of client satisfaction and retention.
• Support internal process improvements and ensure best practices are followed for BPO payroll delivery.
• Responsible for client satisfaction and client retention.
• Responsible for ensuring all outstanding debtors in respect of payroll portfolio are collected.

HR Administration

• Maintain employee records and ensure data accuracy on HR systems.
• Track employee leave, time and attendance, and assist with clocking system issues.
• Assist in performance management and training coordination.
• Prepare HR reports and documentation for audits or compliance checks.

Requirements

Qualifications & Experience: 

• Matric + PaySpace Certification (Essential).
• 2+ years of general payroll experience.
• Experience using Jarrison or similar Time & Attendance systems (Essential).
• 2–3 years' experience in Time and Attendance Administration
• Experience supporting payroll processes.
• Diploma/Degree in Payroll Administration, Business Administration, Human Resources, or a related field.
• Proven experience as a Payroll or HR Administrator (manufacturing experience advantageous).
• Demonstrated experience using PaySpace to manage multiple client payrolls.
• Must have a valid driver's license
• Must have reliable transportation

Core Competencies & Attributes:
 
Behavioural Competencies

• Strong clients focus with a consulting mindset
• Effective communication and problem-solving skills
• Attention to detail and accountability
• Ability to work under pressure and manage competing deadlines
• Collaborative and team-oriented

Technical competencies

• Attention to detail.
• Numerical accuracy.
• Problem-solving.
• Good communication skills.
• Planning and organising.
• Confidentiality.
• Time and Attendance systems.
• Basic payroll principles.
• South African labour legislation relating to working hours and overtime.
• Microsoft Excel and Microsoft Office
• Customer service orientation.
• Microsoft word, Excel experience