Event Operations Executive

Spacerae is always open to fresh talent. If you enjoy staying organised, coordinating people and making sure everything runs smoothly, we want you! You’ll be involved in the planning and execution of small-scale events and roadshows, working closely with vendors and event crews to ensure every activation runs smoothly. You’ll also gain hands-on experience working alongside the Pandu Pandu media team on real-world activations. If you’re organised, proactive, resourceful and someone who gets things done, we want you!

KEY RESPONSIBILITIES

• Coordinate and support events and roadshows of various scales, from planning through to on-site execution.
• Liaise with vendors and event crews to coordinate event requirements and logistics.
• Oversee event setup and teardown, including carpets, tables, chairs, power points, signage and other event equipment.
• Conduct site recce and prepare basic site reports with photos and notes.
• Ensure compliance with event SOPs, safety standards and mall or venue requirements.
• Manage event inventory, logistics and storage to ensure all equipment and materials are properly organised.
• Coordinate the transportation, loading and unloading of event materials and equipment.
• Maintain a clean and organised storage area, and keep inventory records up to date.
• Ensure all event assets are properly maintained, tracked and accounted for.
• Drive or manoeuvre vehicles as required for event setup, display and on-site activities.
• Brief and coordinate part-time staff and event crews to ensure smooth on-site operations.
• Provide on-site support and resolve operational issues promptly when they arise.
• Act as the main on-site contact during events when required.

Requirements

• 1-2 years of experience in event coordination, event operations or on-ground event execution.
• Organised, responsible and proactive, with a hands-on approach to work.
• Comfortable working on-site, including occasional evenings, weekends and public holidays when required.
• Good communication and coordination skills, with the ability to work well with different teams.
• Willing to travel to event venues and assist with operational tasks as needed.
• Must possess a valid Class D driving licence and be confident driving a car.
• Fresh graduates are also encouraged to apply.
• Able to start immediately or as soon as possible.

Skills

Event Operations, Coordinating, Logistics Management, Interpersonal Communications, Problem Solving, Teamwork, Time Management, Organizational Skills, Inventory Management, Live Event Support