Accounts Payable Coordinator

Role: Accounts Payable Coordinator

Location: Berlin - Hybrid, Fixed-Term Contract

About Springer Nature

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are pioneers in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and @SpringerNature.

At Springer Nature, we recognise that talent is developed through a range of career paths. We encourage applications from individuals with strong transferable skills, provided they are supported by relevant experience that shows how those skills have been successfully applied in practice. Our hiring approach balances skills, experience, and potential to ensure each role is fulfilled with both short term effectiveness and long-term growth in mind.

About the Role

The Accounts Payable Coordinator plays a key role in ensuring the accurate, timely, and compliant processing of supplier invoices and payments. Acting as a central point of contact between internal finance teams, vendors, and the Financial Shared Services Center (FSSC), the role supports the smooth operation of accounts payable activities while maintaining strong controls, resolving escalated issues, and meeting business deadlines.

This is a hybrid role based in Berlin. This location support effective collaboration with the team and aligns with business needs.

Role Responsibilities

• Coordinate daily accounts payable operations, including processing invoices received via mail and electronic channels, applying strong Accounting Principles to ensure accuracy and compliance.
• Support and maintain the invoice workflow system, leveraging Tech Savvy to ensure adherence to accounts payable policies and procedures.
• Act as a primary contact for internal and external stakeholders, including vendors, business partners, and finance teams such as General Ledger and Treasury, utilizing Communicates Effectively to build strong working relationships.
• Investigate and resolve escalated invoice discrepancies, payment issues, and complex inquiries beyond the scope of the FSSC, demonstrating Resourcefulness to identify and implement solutions.
• Monitor FSSC performance to ensure invoices and supporting documents are processed accurately and in line with established AP standards, using Data Analytics / Quantitative Skills to assess performance and identify trends.
• Process time-sensitive and out-of-scope activities, including urgent manual postings, applying Financial Acumen to support business requirements and minimize risk.
• Review payment proposals and process check and wire payments accurately and on time, ensuring compliance with Financial/Tax/Capital Market Regulations.
• Maintain ownership of the accounts payable sub-ledger, ensuring debit balances are cleared and open items are minimized through strong Accounting Principles and Financial Acumen.

Skills, Experience & Qualifications:

Essential

• Degree, diploma, or equivalent qualification in Accounting, Finance, Business, or a related field.
• Proven experience in an Accounts Payable, Finance, or Shared Services environment.
• Hands-on experience with invoice processing, payment runs, and vendor query resolution.
• Strong attention to detail with a high level of accuracy.

Desirable

• Experience working with ERP systems and invoice workflow tools.
• Analytical skills to identify process improvements and resolve recurring issues.
• Confidence working with cross-functional finance teams and senior stakeholders.

At Springer Nature, our mission is to be part of progress - and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion

For more information about career opportunities in Springer Nature please visit https://springernature.wd3.myworkdayjobs.com/SpringerNatureCareers/