Sales Coordinator (export)

Job Description

• Process invoices and ensure all information on invoicing instructions is accurate and complete prior to manager approval and signature.
• Provide administrative support to the sales team, including order processing.
• Monitor and report on sales performance and market trends across various regions.
• Work closely with the finance department to support invoicing, credit notes, and reconciliations.
• Manage exports and cross-trade transactions to other African countries, with a sound knowledge of Incoterms.
• Request quotations and issue orders to suppliers.
• Ensure timely payments are made in line with agreed credit terms.
• Manage export documentation and ensure all requirements and compliance standards are met.
• Coordinate pre-delivery inspections.
• Liaise with logistics to ensure the on-time delivery of trucks.
• Provide accurate and consistent feedback to management.
• Track back orders for invoicing and delivery.
• Compile and distribute export sales reports.
• Provide administrative and ad hoc support to the Stock & Delivery Department.
• Ensure all company policies and procedures are followed.
• Maintain a high level of accuracy and attention to detail.

Minimum Requirements

• Matric or higher.
• National Diploma or relevant certificate in Sales Management or a related field.
• 2-3 years’ experience in sales support, order processing, or administrative coordination.
• Proficient in Microsoft Office, particularly Excel, including data manipulation and reporting.
• Valid Code 8 driver’s licence.
• Ability to work under pressure and meet deadlines.
• Ability to work independently as well as part of a team in a fast-paced environment.
• Strong verbal and written communication skills.
• Excellent organisational skills and a high level of attention to detail.
• Ability to read and write in English.
• Confident and proactive approach, with the ability to anticipate issues and requirements.