Project Manager (Grants & Commercial Projects)

Sybilla Technologies designs, builds and operates robotic optical observatories for monitoring objects in space. The company specializes in the complete systems, software for automated data acquisition, analysis and scheduling of networks of sensors. We work in the domains of Space Situational Awareness, Space Surveillance and Tracking, Space Traffic Management, stellar and planetary research, education, and commercial on-demand observations.

About The Role

We are looking for a hands-on Project Manager (Grants & Commercial Delivery Projects) with experience in the space sector who takes full ownership of delivery - from kick-off to final handover - in grant-funded and commercial projects operating in a highly technical, international environment.

You will work on projects funded by ESA, EU SST and the European Commission, as well as commercial customers, coordinating cross-functional teams and external partners to ensure projects are delivered on time, within scope and in full compliance.

If you enjoy working closely on delivery, navigating structured grant environments, and taking responsibility for making complex projects happen - this role is for you.

Your Responsibilities

• Own and deliver grant-funded and commercial projects end-to-end, from project kick-off to closure and handover.
• Lead implementation and operational projects funded by ESA, EU SST and the European Commission, as well as commercial customers.
• Manage scope, schedule, budget, risks, quality and stakeholder expectations across the full project lifecycle.
• Ensure compliance with grant and contractual requirements, including project documentation and reporting.
• Coordinate cross-functional internal teams and external partners to ensure timely and high-quality delivery.
• Proactively identify and resolve delivery risks, dependencies and changes.
• Support project proposal preparation by defining work packages, timelines and execution approach.
• Contribute to PMO best practices and continuous process improvement.

• 3+ years of experience as a Project Manager, in the space, engineering or other high-technology environments.
• Proven experience delivering grant-funded and/or commercial projects, preferably in the space sector.
• Experience delivering projects for institutional, public, or international clients (ESA, EDF, EU-funded programs or similar strongly preferred).
• MSc or PhD in Engineering, Computer Science, Physics, Space / Aerospace or a related STEM field.
• Hands-on experience with Agile, hybrid or classical project management methodologies.
• Proven ability to manage scope, schedules, budgets, risks, and multidisciplinary teams.
• Excellent organizational, communication and documentation skills.
• Fluent English (minimum C1).
• Ability to work effectively within formal review processes and structured change management frameworks.
• Demonstrated ability to drive project delivery across multiple parallel projects and stakeholders.

• Experience working on European grant-funded projects (e.g. ESA, EU SST, European Commission).
• Familiarity with hardware-software systems and complex technical environments.
• Experience working in remote and international teams.
• Background in space, astronomy, physics or related scientific domains.
• Experience in proposal preparation or tender support for grant-funded projects (from a project management perspective).
• Exposure to operational or data-driven projects, beyond pure software delivery.
• Fluent German (B2/C1)

• Both B2B and employment contract arrangements are available, with employment contract availability varying by region.
• Remote-first work model, with headquarters in Poland (Bydgoszcz).
• Monthly compensation of EUR 6,000-7,000 gross (employment contract) or EUR 48-53 net/hour (B2B). Please note that final compensation may vary depending on the candidate’s region and qualifications.
• Full-time engagement with flexible working hours.
• Opportunity to work in a fast-growing company operating in the space sector.
• Exposure to international projects and European institutions (ESA, EU SST, European Commission).
• Support in professional development, including conference/events participation.

We appreciate the time and effort of all the applicants. Please note that only shortlisted candidates will be contacted for the next steps in the recruitment process.

Due to your participation in the recruitment process, we will process your personal data. The administrator of your personal data is Sybilla Technologies spółka z ograniczoną odpowiedzialnością, based in Bydgoszcz, Poland. The basis for processing personal data indicated in the content of the Labor Code is the necessity of processing it in order to conclude a contract between the parties (Article 6(1)(b) of the GDPR). The basis for processing other data provided in recruitment documents is consent (Article 6(1)(a) of the GDPR). By providing us with personal data not indicated in the content of the Labor Code in your CV or other recruitment documents, you consent to its processing. You can contact the data administrator by sending an email to: [email protected] or by traditional mail, sending a letter to: ul. Toruńska 59, 85-023 Bydgoszcz. If you wish to participate in future recruitment processes as well, please include the following clause in your CV: "I consent to the processing of my personal data by Sybilla Technologies sp. z o.o. for the purposes of future recruitment processes."