Office Manager & Executive Assistant

About Sygaldry

Sygaldry Technologies is building quantum-accelerated AI servers to exponentially speed up training and inference. Our AI servers address the problem of rising compute and energy costs for scaling AI, enabling companies to innovate faster and more affordably. We're building the infrastructure for quantum super intelligence.

We pioneer new domains in physics, engineering, and AI, tackling the hardest challenges with a grounded, optimistic, and rigorous culture. Our team is growing - we're looking for people who want to shape how quantum and AI intersect, and unlock the potential of both together.

About The Role

Sygaldry is seeking an organized, dependable, and proactive Office Manager & Executive Assistant to support the daily operations of our Ann Arbor office and provide administrative support to company executives.

This person will help keep the office organized, stocked, and welcoming while coordinating schedules, travel, meetings, and day-to-day administrative needs. The ideal candidate enjoys helping others, takes initiative, and is comfortable balancing hands-on office tasks with executive support.

Responsibilities:

Office Support

• Keep the office organized, stocked, and ready for use, including meeting rooms, kitchen, shared spaces, supply areas, and workstations.

• Receive, sort, and distribute mail, packages, and deliveries, notifying employees promptly of time-sensitive arrivals.

• Order and coordinate food and beverages for team lunches, meetings, visitors, and office events.

• Handle setup and breakdown for lunches, meetings, and events.

• Welcome visitors and help coordinate their on-site experience.

• Assist with vendor appointments, office projects, workspace changes, and new employee workstation setup.

• Maintain basic office inventories, checklists, receipts, and order records.

• Identify office or facilities needs and communicate them promptly.

Executive & Administrative Support

• Provide day-to-day administrative and operational support to Co-founder

• Manage calendars, scheduling, and meeting coordination across internal and external stakeholders

• Coordinate domestic and international travel, including flights, hotels, ground transportation, and itineraries

• Help executives prioritize their time by proactively identifying scheduling conflicts, dependencies, and follow-ups

• Coordinate meetings, including logistics, materials, and other preparation as needed

• Handle sensitive and confidential information with discretion and sound judgment

• Anticipate needs and proactively solve problems before they become blockers

Qualifications

• Previous experience in administrative support, executive assistance, office operations, hospitality, or events is preferred.

• Organized and attentive to detail, with strong follow-through.

• Proactive, dependable, and comfortable with hands-on tasks.

• Warm and professional communication style.

• Able to manage multiple priorities and adapt to changing schedules in a fast-moving environment.

• Comfortable coordinating calendars, travel arrangements, and meeting logistics.

• Proficient with Google Workspace and comfortable using Slack and other common workplace tools.

• Sound judgment and discretion when handling sensitive information.

Physical Requirements

• Ability to move throughout the office and assist with routine meeting and event setup.

• Ability to occasionally move or lift office supplies, packages, food orders, and event materials, with reasonable accommodations available as needed.

How We’re Different

At Sygaldry, curiosity and intellectual courage drive our work. We approach ambitious challenges with a grounded, optimistic, and rigorous culture and know that kind people build the strongest teams. We prioritize mission over ego and collaborate openly with a strong sense of shared purpose. We dream big, yet we execute with a love of detail. We’re looking for scientists, engineers, and operators to forge new paths with us at the intersection of quantum and AI.

Culture & Benefits

We lean into thoughtful use of agentic AI tools. Claude Code, Codex, and AI-assisted workflows are part of daily operations across the team, and we expect this role to benefit from these tools too. How you explore, assess, and leverage emerging AI tools is something we actively value.

• Compensation - We value your contribution and invest in your future with a competitive salary and meaningful equity.

• Benefits - Your well-being matters. We provide company-sponsored health coverage to give you and your family peace of mind.

• Connection - Whether it’s company offsite or casual crew socials, we make time to connect, recharge, and have fun together.

• Time Off - We trust you to take the time you need. Unlimited PTO so you can rest, recharge, and come back ready to make an impact.

We encourage applications from candidates with diverse backgrounds. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.

We encourage you to apply even if you do not believe you meet every single qualification. If you don’t think this role is right for you, but you believe that you would have something meaningful to to contribute to our mission, please reach out at [email protected].

Location: This position will be based on-site in our Ann Arbor, MI office.