Logistics and Procurement Manager

Job purpose

The Logistics and Procurement Manager is responsible for planning, coordinating, and managing the organisation's procurement, supply chain, logistics, inventory, transportation, and supplier management activities.

The position ensures that goods, services, equipment, and materials are sourced efficiently, cost-effectively, and in accordance with approved specifications, budgets, policies, and applicable laws and regulations.

The Manager will optimise the movement and storage of goods from suppliers to the organisation and/or customers while maintaining appropriate inventory levels, controlling costs, managing supplier relationships, and ensuring timely delivery.

Responsibilities :

A. Procurement Management

• Develop and implement effective procurement strategies aligned with organisational objectives.
• Manage the end-to-end procurement process, from requisition through sourcing, evaluation, negotiation, purchase order issuance, delivery, and payment.
• Identify, evaluate, and select reliable suppliers and service providers.
• Obtain and evaluate quotations, tenders, bids, and proposals in accordance with procurement policies.
• Negotiate pricing, payment terms, delivery schedules, warranties, and contractual conditions.
• Ensure procurement activities provide value for money and achieve cost savings.
• Maintain an up-to-date and approved supplier database.
• Monitor supplier performance, quality, pricing, and delivery reliability.
• Develop and maintain long-term strategic supplier relationships.
• Ensure procurement documentation is complete, accurate, and properly authorised.
• Review purchasing trends and identify opportunities for cost reduction and process improvement.

 Logistics and Transportation Management

• Plan and coordinate the efficient movement of goods, materials, equipment, and products.
• Manage transportation providers, freight companies, clearing agents, and logistics partners.
• Coordinate local and international shipments where applicable.
• Monitor delivery schedules and resolve delays, shortages, damages, and other transportation issues.
• Ensure appropriate documentation accompanies all shipments.
• Coordinate customs clearance and import/export processes where applicable.
• Optimise transportation routes and delivery schedules to minimise costs and improve efficiency.
• Monitor logistics costs and identify opportunities for savings.
• Ensure vehicles and transportation resources are properly utilised and maintained where applicable.

Team Leadership and Management

• Lead, supervise, coach, and develop procurement, logistics, warehouse, and related staff.
• Set departmental objectives and performance targets.
• Allocate responsibilities and monitor employee performance.
• Conduct performance reviews and identify training and development needs.
• Promote teamwork, accountability, professionalism, and continuous improvement.
• Ensure staff understand and comply with procurement and logistics procedures.