Office Operations Manager
Confirmed on the employer's own hiring board on Nov 2, 2026. First seen by Alion on Sep 2, 2026. Tolan scores B on the Alion truth index.
Tolan is building personal AI that helps people think, reflect, and take action in their real lives.
We're an experienced team that previously founded Even, acquired for $300M in 2022. Tolan is backed by the designers and founders behind Instagram, Retro, Behance, Vimeo, and Notion.
The role
We are hiring our first Office Operations Manager to own the day-to-day experience at our San Francisco office.
This person will oversee onboarding and offboarding, office operations and facilities, and team events.
What You'll Do
Own day-to-day office operations in San Francisco, including cleaning, maintenance, internet, security, access, supplies, and general readiness
Manage inventory of office supplies, snacks, meals, and equipment
Coordinate with vendors and service providers including building, IT, cleaning, catering, and deliveries
Run onboarding end to end, including paperwork, equipment, accounts, workspace setup, and Day 1 orientation
Handle offboarding logistics and documentation
Plan team lunches, celebrations, offsites, and other events that support connection without slowing the team down
Support visiting teammates, advisors, and investors with office setup, schedules, and logistics
Who We're Looking For
1 to 4+ years of experience in people operations, office management, operations, hospitality, or a service-oriented role
Highly organized and reliable, with an ability to keep things running and notice issues before they become problems
Comfortable coordinating vendors, handling logistics, and managing multiple priorities at once
People-oriented and approachable, with teammates naturally coming to you when they need help
Good taste in food, events, and details that cultivate warmth in the office