Logistics Specialist - Exports & Imports

Our Client, a company in the Crop Science and Seed Processing industry is looking to hire a motivated and enthusiastic Logistics Specialist-Exports & Imports to join there team. The Logistics Specialist supports the Logistics Coordinator in the planning, execution, and monitoring of transportation, import/export, warehousing, and inventory activities. The role ensures the timely movement of goods, accurate documentation, compliance with company procedures, and effective coordination with transporters, clearing agents, suppliers, and other internal & external stakeholders.

Key Responsibilities

Logistics Operations

• Assist in Stagging of Shipments
• Assist in booking and scheduling transport
• Assist in monitoring and tracking of shipments to ensure timely delivery.
• Support loading and dispatch activities and verify shipment quantities and documentation.
• Assist in coordinating with transporters, clearing agents, and warehouse teams regarding shipment status.
• Assist in maintaining transporters’ invoices and shipment records.

Import and Export Support

• Assist with preparation and processing of import and export documentation.
• Follow up on customs clearance activities and permit applications.
• Support communication with regulatory authorities and clearing agents.
• Monitor shipment progress and escalate delays where necessary.

Documentation and Compliance

• Maintain accurate logistics records, filing systems, and shipment reports.
• Ensure all transport and shipping documents are complete and properly archived.
• Assist with proof of delivery (POD) collection, verification & filing.
• Support compliance with company policies, quality standards, and regulatory requirements.

Inventory and Warehouse Coordination

• Support inventory reconciliation and stock movement tracking.
• Coordinate with warehouse personnel to ensure accurate receipt and dispatch of goods.
• Assist with cycle counts and stock verification activities.
• Report inventory discrepancies to the Logistics Coordinator.

Requirements

• Diploma or Degree in Supply Chain Management, Logistics, Business Administration, or related field.

• Minimum 1 Year Internship experience in logistics, transportation, warehousing, or supply chain operations.
• Knowledge of import/export procedures is an advantage.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with ERP systems (PASTEL Sage Evolution preferred) is an added advantage.
• Membership with Zambia Institute of Purchasing and Supply (ZIPS)
• Strong organisational and planning skills.
• Attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• Problem-solving and analytical skills.
• Teamwork and collaboration.
• Integrity and professionalism (Ethical).

How to Apply

Interested candidates should submit their application by the 18th September 2026. Only shortlisted candidates will be contacted.

TopFloor Limited is an equal opportunity employer and does not charge candidates for job placement.