Real Estate Executive - Filling Station Land Acquisition

Our Client in the Petroleum Energy business with global standards and a strong commitment to the local markets they operate in are looking to hire two Real Estate Executives - Filling Station Land Acquisition for Lusaka (1) and Kasama (1). The Real Estate Executives will be responsible for identifying, evaluating, negotiating, and securing suitable land parcels for the development for our client across Zambia. The role will require you to have a deep understanding of the regulatory landscape governing petroleum retail site development, including compliance with the Energy Regulation Board (ERB), local councils, the Road Development Agency (RDA), ZEMA, WARMA, and other statutory bodies. The executive will be in charge of building and sustaining strategic relationships with government institutions, landowners, and community stakeholders to ensure timely acquisition of permits and approvals, while upholding the highest standards of professional ethics.

Key Responsibilities

Land Identification & Acquisition

• Conduct nationwide surveys to identify strategic land sites suitable for filling station development in both urban and rural areas.
• Assess sites against ERB, RDA, and local council zoning and development requirements before recommending to management.
• Prepare site evaluation reports including traffic counts, proximity analyses, environmental considerations, and commercial viability assessments.
• Source and manage a pipeline of prospective sites and maintain an active property database.
• Coordinate with surveyors, valuers, and legal teams to conduct due diligence on identified parcels.

Regulatory Compliance & Statutory Liaison

• Develop and maintain strong working relationships with key statutory bodies including:
• Energy Regulation Board (ERB) - for petroleum retail site licensing and safety compliance.
• Local Councils (City, Municipal & District) - for land use consents, building permits, and planning approvals.
• Road Development Agency (RDA) - for access road, driveway, and setback approvals.
• Zambia Environmental Management Agency (ZEMA) - for environmental impact assessments.
• Water Resources Management Authority (WARMA) - for site drainage and water use approvals.
• Zambia Land Alliance & Ministry of Lands - for title deed verification and land registry compliance.
• Track statutory requirements and regulatory changes affecting filling station development and advise management proactively.
• Prepare and submit permit applications and follow up diligently to ensure timely approvals.
• Liaise with legal counsel to ensure all land agreements, leases, and title documents are properly executed.

Negotiation & Transaction Management

• Lead negotiations with landowners, developers, and agents to secure lease or purchase agreements on commercially favourable terms.
• Prepare heads of terms, letters of intent, and support the legal team in drafting and reviewing Sale/Lease Agreements.
• Manage all communication and documentation throughout the transaction lifecycle from initial contact to title transfer.
• Ensure all negotiations are conducted transparently, ethically, and in the best interest of the company and the counterparty.

Government & Stakeholder Relations

• Build and maintain long-term, trusted relationships with government officials, traditional leaders, ward councillors, and community representatives.
• Represent the company professionally at government offices, council meetings, and stakeholder engagements.
• Facilitate community consultations where required as part of the ERB/ZEMA permit process.
• Provide regular briefings to management on the status of government relations and permit timelines.

Field Travel & Market Intelligence

• Undertake extensive travel across Zambia, including remote rural and peri-urban areas, to prospect and evaluate land opportunities.
• Monitor competitor filling station locations, market trends, and growth corridors to inform site selection strategy.
• Develop regional networks of brokers, local agents, traditional authorities, and community leaders.

Reporting & Administration

• Maintain accurate and up-to-date records of all site visits, negotiations, permit applications, and correspondence.
• Submit weekly progress reports to the Head of Business Development and monthly pipeline summaries to management.
• Manage site acquisition budgets and ensure expenditure is properly documented and within approved limits.

Requirements

• Bachelor’s degree in Real Estate, Land Economy, Land Management, Business Administration, Urban Planning, or a related discipline.
• Member of the Zambia Institute of Estate Agents (ZIEA)
• Membership in an equivalent professional body is an added advantage.
• At least 3-5 years of relevant experience in real estate, land acquisition, or property development.
• Experience in the petroleum or energy sector is highly desirable.
• Proven experience navigating Zambian statutory and regulatory processes involving bodies such as ERB, RDA, local councils, and ZEMA.
• Demonstrated experience negotiating commercial land transactions, including leases and outright purchases.
• A valid Zambian driver's licence is mandatory; defensive driving certification is an added advantage.
• Strong knowledge of Zambian land and property law, as well as real estate regulations.
• Familiarity with petroleum retail site standards, road-access guidelines, and local council planning requirements.
• Ability to interpret survey plans, title documents, and zoning maps.
• Proficiency in Microsoft Office and property management software.
• Excellent negotiation, communication, and relationship-building skills.
• Ability to work effectively with government, traditional, private-sector, and community stakeholders.
• High integrity and commitment to ethical practice.
• Self-motivated, independent, and results-oriented.
• Able to manage multiple transactions and deadlines.
• Cultural sensitivity and willingness to work across urban and rural Zambia.
• Fluency in English is required; any major Zambian local languages are an advantage.

How to Apply

Interested candidates should submit there applications before 25th September 2026. Only Shortlisted candidates will be contacted.

TopFloor Limited is an equal opportunity employer and does not charge for placement.