Purchasing Coordinator

JOB INFORMATION

Requisition ID: [[id]]

Number of Vacancies: [[numberOpenings]]

Department: [[division]] - [[department]]

Salary Information: [[custJOAnnualizedSalary1]] - [[custJOAnnualizedSalary2]]

Pay Scale Group: Level 7

Employment Type: Temporary until approx. October 2028

New or Existing Vacancy: Existing

Weekly Hours: [[custStandardHours]] Off Days: [[custOffDays]] Shift: [[custShift]]

Posted On: October 29, 2026

Last Day to Apply: November 4, 2026

Reports to: [[custReportsToTitle]]

The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides:

Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future.

Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone.

The full Plan can be viewed on ttc.ca.

Career Opportunity

As a Purchasing Coordinator, you will play a key role in supporting the safe and reliable maintenance TTC’s subway vehicles, shop equipment, and surface track infrastructure through the timely acquisition of materials, equipment, and services.

Reporting to the Production Controller, you will manage procurement activities from tendering and vendor selection through to contract award and administration, ensuring compliance with Commission policies and departmental standards while delivering value, efficiency, and operational support.

What You Will Do?

• Coordinate and administer the daily activities relating to section specific contracts for the supply of goods and services for the section's requirements, including pre-award and post-award activities
• Monitor systems, contract changes, revisions, expenditures and vendor performance to ensure on-time delivery/material returns; inspect the quality of goods and services received; monitor vendor compliance with terms and requirements of specifications
• Perform expediting duties to ensure the timely delivery of products and services
• Locate and develop alternate sources of supply for goods/services to increase the competition and reduce the cost of goods/services purchased
• Participate in preparing departmental reports and status updates on diverse matters relating to the section's activities: procurement, contract awards, claims, inventory control, inspection visits, systems management, expenditures, or vendor compliance
• Demonstrates behaviours that support diversity, inclusion, and a respectful work and service environment that is free from discrimination and harassment. Helps to remove barriers and accommodate employees and customers (within their area of responsibility) in accordance with TTC’s commitments and obligations under the Ontario Human Rights Code (OHRC) and Related Orders, the Accessibility for Ontarians with Disabilities Act (AODA), and TTC’s policies
• Participation in the TTC Customer Service Ambassador Program

What Skills Do You Bring?

• Understand and apply administrative policies, processes, and procedures
• Apply analytical skills
• Communicate in a variety of mediums
• Plan and organize activities / projects to meet section and organizational goals
• Use office technology, software and applications

What Qualifications Do You Bring?

• Completion of a post-secondary college diploma or university degree in a related discipline or a combination of education, training and experience deemed to be equivalent.
• Thorough knowledge of purchasing, contract administration and materials management principles, methods and practices
• Knowledgeable of the procurement process in a public bidding environment including bid issuance, evaluation and award activities
• Knowledgeable in the negotiation of contract terms and resolving disputes, managing vendors and expediting goods and services as well as knowledgeable of contract documents and sources of supply
• Sound judgement, good analytical and problem-solving skills, effective interpersonal, verbal and written communication skills
• Strong organizational skills to deal with urgent requirements, tight deadlines and changing priorities
• Good working knowledge of personal computers and computerized applications related to the work
• Must have knowledge of TTC garage and shop operations
• Some technical knowledge of passenger vehicles and equipment would be an asset
• Must have a valid Ontario “G” class driver’s license and a personal vehicle for use in visits to vendors and TTC properties

This position is designated Safety Sensitive under the TTC's Fitness for Duty Policy. If you do not hold a designated position, you will be required to pass a drug test as part of the certification process.

Commitment to EDI

The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570 or [email protected] . Any information received related to an accommodation will be addressed confidentially.

General Prohibition in Hiring Process

The TTC is also committed to a fair hiring process based on job related qualifications, merit, and abilities. You are expected to write your own materials and provide your own qualifications and experiences during the hiring process. The TTC will not tolerate the use of artificial intelligence or external resources in any of your submissions or responses, or the disclosure of interview questions to others. By submitting your application, you acknowledge and agree to the following:

• The use of any artificial intelligence (AI) tool including, but not limited to, ChatGPT and Microsoft Copilot, to generate or produce any information or materials to be submitted or any response to any assessment question or any interview question, is prohibited.
• All information and materials you submit, including resume, cover letter, and assessment responses, are your own original work without the use of any AI tool
• During any interview, your response to any interview question is your own without the use or assistance of any AI tool or any person.
• You will not disseminate or disclose to any person any interview question.

Should you breach the prohibition of AI tool use, or information dissemination or disclosure, you will be in violation of TTC’s hiring process and TTC may withdraw your application and may prohibit you from participation in the TTC hiring process.

Relatives of TTC Employees

The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.

We thank all applicants for their interest but advise only those selected for an interview will be contacted.