Marketing/Proposal Coordinator

Artheon is seeking an organized, detail-oriented Proposal Coordinator to support the preparation of qualifications, proposals, presentations, and marketing materials for public and private sector clients throughout New Jersey and the surrounding region. This position plays a critical role in coordinating proposal efforts, maintaining marketing information, and ensuring high-quality, compliant submissions.

The ideal candidate is a strong communicator with exceptional organizational skills who thrives in a fast-paced, deadline-driven environment. Experience in the Architecture, Engineering, and Construction (AEC) industry is preferred.

The Proposal Coordinator will work closely with technical staff, project managers, and business development leadership to produce compelling, compliant, and visually professional proposals that help grow the firm's business. Success in this role requires strong coordination skills, initiative, flexibility, and the ability to manage multiple concurrent pursuits.

About Artheon

Artheon is a trusted engineering and consulting firm offering services that rival large organizations while maintaining the personalized client relationships of a boutique firm. With expertise spanning civil/site engineering, environmental permitting, transportation infrastructure, construction management, and advanced surveying technologies, we are committed to delivering high-quality, timely solutions to local, state, and federal clients.

Responsibilities

• Coordinate proposal production from kickoff through final submission.
• Review RFQs, RFPs, and bid documents to identify submission requirements and deadlines.
• Develop proposal schedules and coordinate deliverables with technical staff.
• Prepare proposal documents using Microsoft Office and Adobe Creative Suite.
• Format resumes, project profiles, organizational charts, schedules, and other proposal content.
• Ensure proposals comply with client requirements, page limitations, and submission instructions.
• Coordinate with project managers, engineers, and technical staff to collect required information.
• Assist in developing proposal outlines, compliance matrices, and submission checklists.
• Maintain proposal files, resumes, and project descriptions.
• Assist with award submissions, qualification packages, and marketing collateral.
• Track proposal opportunities and maintain pursuit logs.
• Coordinate printing, binding, shipping, and electronic submissions.
• Support special marketing and business development initiatives as assigned.
• Info-graphics creation, Photography and Videography

Qualifications

• Bachelor's degree in Marketing, Communications, Business, English, Graphic Design, Fine Arts or related field (or equivalent experience).
• 3 + years of proposal coordination experience.
• Excellent written, verbal, and proofreading skills.
• Strong organizational and time management abilities.
• Ability to manage multiple deadlines simultaneously.
• High attention to detail and commitment to quality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Adobe InDesign and Adobe Acrobat preferred.
• Ability to work independently while collaborating across multiple teams.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Occasional early morning or evening work to meet proposal deadlines.

Benefits

The base salary range for this role is indicated in the posting. This range reflects the company’s good faith estimate of the compensation for this position at the time of posting. Final compensation will be determined based on factors such as experience, skills, qualifications, internal equity, and geographic location.

Artheon offers a competitive compensation package including medical, prescription, dental and vision coverage, 401(k) retirement plan with employer match, educational assistance program and paid time off/parental leave.