Office Coordinator

We are looking for a proactive and organised Office Coordinator to oversee the smooth day-to-day running of our office. This role is ideal for someone with previous office coordination/administration experience who takes pride in creating a well-organised, efficient, and welcoming workplace.

Tasks

• Manage the day-to-day operations of the office to ensure the office is well-maintained, safe, and in good working condition.
• Oversee office cleanliness and coordinate with cleaning staff to maintain a high standard of hygiene.
• Monitor and manage office supplies, placing orders as needed to avoid shortages.
• Work closely with the HR Manager to ensure smooth onboarding of new employees, including workspace setup and coordination.
• Assist with travel arrangements, including flights, accommodation, and itineraries. Support the planning and coordination of company events and team activities.
• Support HR manager in maintaining health and safety standards, ensuring compliance with relevant regulations and internal policies.
• Act as a point of contact for office-related queries and external vendors.
• Coordinate maintenance and repair work when necessary.
• Help establish, improve, and document office processes and procedures.
• Assist with ad hoc office-related and administrative tasks as required.

Requirements

• 3 years of ongoing previous experience managing day-to-day office operations.
• Availability to work full time in office, no hybrid for this position.
• Strong organisational and multitasking skills.
• Good communication and interpersonal abilities.
• Ability to work independently and collaborate with cross-functional teams.
• Attention to detail and a proactive problem-solving approach.
• Familiarity with health and safety practices in an office environment is an advantage.

Benefits

• This position offers the opportunity for promotion to Office Manager, subject to the employee demonstrating their capabilities and performance.
• Private health insurance.
• Physical well-being allowance.
• Mental well-being support.
• Mobile allowance.
• Opportunity to work in and manage a modern office in the centre of Sliema.