Administrative Assistant
Confirmed on the employer's own hiring board on Nov 5, 2026. First seen by Alion on Nov 4, 2026. UCB scores A on the Alion truth index.
Make your mark for patients
We are looking for an organized, proactive and collaborative Administrative Assistant to join our Scientific Communications, Medical Information and Medical Learning team, based at our headquarters in Brussels, Belgium.
All applications should be submitted by 23.59 CET on 23 November 2026.
About the role
You will provide high-quality administrative support to a senior manager and leadership team within our global Medical organization. As a trusted operational partner, you will manage priorities, coordinate meetings and administrative processes, anticipate needs and ensure reliable follow-through in a fast-moving international environment.
Who you'll work with
You will be working in a team that brings together Scientific Communications, Medical Information and Medical Learning. The wider organization includes approximately 50 employees and contractors. You will collaborate with global Medical colleagues, procurement, finance, vendors and the administrative assistant network across several UCB programs and geographies.
What you'll do
- Manage complex calendars, appointments, correspondence, priorities and information requests, anticipating needs and ensuring timely follow-up.
- Coordinate meetings and events, including logistics, agendas, preparation materials, minutes, action items and follow-up.
- Create purchase orders, coordinate procurement and invoicing, prepare expenses and help monitor budgets and cost centers.
- Prepare professional correspondence, documents and presentations, maintaining organized materials in Microsoft Teams and SharePoint.
- Coordinate selected projects by tracking deliverables, deadlines, decisions and communications.
- Support travel, onboarding and team activities while collaborating effectively across locations and functions.
Interested? For this role we're looking for the following education, experience and skills
- At least five years of senior or executive administrative assistant experience, ideally supporting multiple leaders or teams.
- Strong experience with complex calendars, meetings, purchase orders, invoicing, expenses and procurement-related processes.
- Advanced Microsoft PowerPoint, Excel, Word, Teams and SharePoint skills, with the ability to learn new systems quickly.
- Experience with SAP and purchase-request approval workflows is strongly preferred; comparable enterprise system experience is also relevant.
- Strong professional English and clear communication skills; French is an advantage but is not required.
- A positive, hands-on and solutions-focused team contributor who brings a can-do attitude and builds constructive working relationships with stakeholders at all levels.
Are you ready to ‘go beyond’ to create value and make your mark for patients? If this sounds like you, then we would love to hear from you!
About us
UCB is a global biopharmaceutical company, focusing on neurology and immunology. We are over 9.000 people in all four corners of the globe, inspired by patients and driven by science.
Why work with us?
At UCB, we don’t just complete tasks, we create value. We aren’t afraid to push forward, collaborate, and innovate to make our mark for patients. We have a caring, supportive culture where everyone feels included, respected, and has equal opportunities to do their best work. We ‘go beyond’ to create value for our patients, and always with a human focus, whether that’s on our patients, our employees, or our planet. Working for us, you will discover a place where you can grow, and have the freedom to carve your own career path to achieve your full potential.
At UCB, we’ve embraced a hybrid-first approach to work, bringing teams together in local hubs to foster collaborative curiosity. Unless expressly stated in the description or precluded by the nature of the position, roles are hybrid with 40% of your time spent in the office.
UCB is an equal opportunity employer. All employment decisions will be made without regard to any characteristic protected by applicable laws.
Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on [email protected]. Please note should your enquiry not relate to adjustments; we will not be able to support you through this channel.