Production Coordinator
Production Coordinator
Student Experience
University of Canterbury Students' Association (UCSA)
Full-time
Permanent
The Opportunity
Are you passionate about live events, production, and technical delivery? Do you enjoy coordinating people, solving problems, and bringing events to life? Are you keen to work across a wide variety of events, from large-scale outdoor festivals and concerts through to conferences, club events, and community activations?
Our Production Coordinator plays a key role in supporting the delivery of events and activities across the UCSA. Working closely with our Production & Operations Manager, you will coordinate technicians, manage production resources and equipment, and support the technical planning and delivery of a diverse range of events across Haere-roa and other UCSA venues.
Reporting to the Production & Operations Manager, the Production Coordinator is responsible for coordinating technical and production services for a wide range of student, commercial, club, and community events, while supporting the day-to-day operation of UCSA venues.
The role also involves responsibility for:
Coordinating casual production and event technicians
Producing event schedules and technical run sheets
Managing production equipment and resource bookings
Supporting clubs and clients with event planning and technical requirements
Coordinating contractors and suppliers
Managing production quotes and equipment hire requirements
Supporting Health & Safety compliance for events and contractors
Maintaining production equipment and recommending upgrades or replacements
Building strong relationships with clubs, clients, contractors, and stakeholders
Providing hands-on technical support during events where required
About You
We're looking for a highly organised and proactive individual who enjoys working in fast-paced event environments. You'll have experience in event production, technical delivery, or venue operations and be comfortable balancing competing priorities while maintaining excellent attention to detail. You'll also be comfortable working in active event environments, including occasional manual handling, venue setups, and evening or weekend event delivery.
You will be confident communicating with a wide range of people, from student club executives and performers to contractors, venue users, and internal stakeholders, not afraid to pick up the phone or sit in a meeting with them. You'll enjoy finding practical solutions, supporting others to succeed, and taking pride in delivering high-quality event experiences.
If you're passionate about live events, enjoy working as part of a collaborative team, and are looking for an opportunity to build your production and coordination experience, we'd love to hear from you.
Due to the nature of the role and the organisation, an affinity for and understanding of students is important. The role also naturally requires some evening and weekend work to support events and activities.
Important Skills
Full, clean driver's licence
Formal training or certification in event production, audio visual technology, or a related field (desirable)
Experience in event production and technical delivery
Knowledge of sound, lighting, staging, and event production systems
Experience coordinating people, schedules, and production logistics
Understanding of Health & Safety requirements within event environments
Experience preparing quotes, managing budgets, or equipment hire processes
Strong organisational and communication skills
Capability to work with a variety of software systems and tools
Ability to remain calm and adaptable in live event environments
Why Join Us?
At the UCSA, you'll work on some of the most exciting events on campus while contributing to student success and belonging. From major festivals and orientation events to club activities and commercial functions, no two days are the same. You'll join a supportive team environment, gain exposure to a broad range of production activities, and play a key role in creating memorable experiences for thousands of students each year.